The Finance Associate will report directly to the Controller and work across the full finance, accounting, and payroll function, providing support and creating bandwidth for team members while enhancing segregation of duties and building redundancy. Importantly, this person will also help champion the Finance Department's use of automation and AI.
The net impact will be a more sustainable and, very importantly, scalable function that operates efficiently within a best-in-class internal control environment
The responsibilities below reflect the range of work associated with this function. No single hire is expected to cover all of them, and additional responsibilities not yet identified may be added over time. While many will be expected to be covered, the specific mix assigned will depend on the experience, references, and qualifications of the individual.
General Ledger & Month-End Close In support of David- Prepare and post journal entries as directed by the Controller
- Perform account reconciliations on a regular and month-end basis
- Perform corporate card (AMEX) general ledger entry and job coding
- Assist with complex monthly invoices and billing entries, including construction billing
- Support AR month-end billing activities and the workticket export/import process
- Process non-Coupa accounts payable
- Reconcile vendor statements and assist with fielding vendor inquiries
- Process export and import of worktickets, including reconciliations and investigations
- Produce recurring weekly operational reports for the Operations team
- Assist with data-heavy analytical projects and large dataset downloads
- Support payroll processing and benefit administration
- Identify and help implement opportunities to automate or AI-enable recurring finance workflows
- Other duties as assigned
These are the initial screening criteria for the role:
- Relevant experience: 2–5 years as an external or internal auditor, or as a member of a finance/accounting team or department. Candidates must have worked within a finance or accounting function at some point in their background, with exposure to financial reporting, financial controls, and financial processes.
- AI-forward mentality: Strong aptitude for and comfort with leveraging AI and technology in day-to-day work, and with expanding its use into workstreams and tasks. Prior hands-on AI experience is not required.
No single item below is individually mission-critical, but strong candidates should present a solid overall package across most of the following:
- Strong time management skills; able to manage multiple projects and deadlines simultaneously
- Strong communication skills
- Strong analytical skills and reasoning
- Strong attention to detail and accuracy under month-end deadlines
- High integrity and a high level of professional maturity
- Collaborative and reliable; able to work independently with minimal supervision
- High level of proficiency/familiarity with ERP systems and Microsoft Excel
- ADP familiarity
- Payroll processing basics
- Bilingual (English/Spanish)
Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred. Directly relevant work experience within a finance/accounting function may be considered in lieu of a degree.
Encompass is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Reasonable accommodations are available upon request.
Skills Required
- 2-5 years of experience as an external or internal auditor or as a member of a finance or accounting team
- Experience with financial reporting, financial controls, and financial processes
- Strong aptitude for and comfort with leveraging AI and technology in day-to-day work
- Strong time management and ability to manage multiple projects and deadlines
- Strong communication skills
- Strong analytical skills and reasoning
- Strong attention to detail and accuracy under month-end deadlines
- High integrity and professional maturity
- Collaborative and reliable, with ability to work independently with minimal supervision
- Proficiency or familiarity with ERP systems and Microsoft Excel
- Familiarity with ADP
- Basic payroll processing experience
- Bilingual English and Spanish skills
- Associate's or Bachelor's degree in Accounting, Finance, or a related field
What We Do
We are redefining and elevating the role of facility professionals in the modern world. Established in 2004, Encompass delivers award-winning facility services to building operators with any facility makeup. Our unique combination of top facility professionals empowered by our proprietary and industry leading technology delivers a higher standard of facility management for our customers.
Why Work With Us
Encompass is a company that leads with it's values, and it's at the forefront of everything that we do. Diversity and Inclusion isn’t just a check box for us, it is something that is built into the fabric of who we are. From our leadership team on down, diversity of race/gender and thought is our competitive advantage.
Gallery
