Finance Assistant

We are Artlist, a creative tech company on a mission to empower storytellers. Through our platform, we provide high quality music, sound effects, stock footage and creative assets to creators worldwide. We are passionate about innovation, creativity and speed, and we are building a culture where talented people can thrive.

We are now looking for a Finance Assistant to join our UK team. This is a great opportunity for someone who is detail oriented, proactive and eager to grow within a fast moving, global business.

At Artlist, you'll be part of a culture that values creativity and innovation, where your work directly impacts millions of creators worldwide. We offer a collaborative, fast-paced environment where learning and growth are encouraged. Embrace the opportunity to contribute to a platform that blends art with technology, all while being part of a team that's passionate about delivering exceptional content to our community.

Reporting to the Finance Manager, you'll help manage day-to-day bookkeeping across bank, card, cash, and payment platforms for Artlist UK. You’ll also liaise with external suppliers, customers and internal teams to support smooth financial operations and ensure compliance with internal processes.

Key Responsibilities  

• Assist with updating budgets and actuals, and work with the Finance Manager to provide detailed variance analysis.
• Manage accounts payable operations including invoice processing and preparing payment runs.
• Raise purchase orders, create payment cards, and monitor subscription spend.
• Complete regular reconciliations across multiple platforms (e.g. bank, PayPal, MESH, Stripe, Adyen)
• Work with the Finance Manager to produce timely and accurate monthly management reporting.
• Support the Finance Manager in the preparation of the quarterly VAT return.
• Liaise with external vendors and internal teams to ensure smooth financial operations
• Provide administrative support for insurance, expenses, compliance and employee benefit schemes.

Criteria

Education & Experience

• AAT Level 3 / IAB / ICB qualification or equivalent experience

Skills & Knowledge

• Experience in a hands on finance role
• Experience with Netsuite or similar accounting tools
• Good verbal and written skills in English
• Experience with Microsoft Office and/or Google Suite
• Experience working for global, high-tech companies (an advantage).

Personal Attributes

• Strong attention to detail and ability to multitask.
• Willingness to learn new skills