Finance Assistant

Role:

We are seeking a highly organised, proactive and self-sufficient Finance Assistant to support the transactional finance operations across our international group of companies. Reporting to the management accountant, the successful candidate will take ownership of the day-to-day finance administration, ensuring work is completed accurately, efficiently and with minimal supervision. This role is ideal for someone who enjoys responsibility, is systems-oriented and is continually looking for ways to improve finance processes.

Transactional Finance

• Process supplier invoices accurately and in a timely manner across multiple group entities.
  
• Process employee expense claims and ensure compliance with company policies.
  
• Perform daily and monthly bank reconciliations, investigating and resolving reconciling items.
  
• Review, analyse and process corporate credit card transactions.
  
• Manage the shared finance inbox, responding promptly and professionally to supplier and employee queries.
  
• Prepare supplier payment runs in accordance with approved payment schedules.
  
• Maintain supplier records and reconcile supplier statements.
  
• Set up, maintain and close project and internal time codes within Zoho.
  
• Assist with month-end transactional close activities, ensuring all processing is completed within agreed deadlines.
  

Finance Systems Administration

• Maintain finance master data across NetSuite and Zoho, ensuring records remain accurate and up to date.
  
• Create and maintain supplier, customer and project records within finance systems.
  
• Set up new employees and associated finance system access where required.
  
• Support the administration of NetSuite and Zoho, including maintaining system data and configurations.
  
• Assist with ERP process improvements, system testing and implementation of new functionality.
  
• Reconcile project and time code information between Zoho and NetSuite, investigating and resolving discrepancies.
  

Compliance & Financial Control

• Maintain organised audit files and supporting documentation throughout the financial year.
  
• Prepare VAT, GST and other indirect tax supporting schedules for review.
  
• Assist with statutory audits by preparing information requested by external auditors.
  
• Maintain finance policies, procedures and process documentation.
  
• Ensure all accounting records are complete, accurate and appropriately supported.
  
• Support the implementation and maintenance of robust financial controls across the Group.
  
• Assist with compliance activities across multiple legal entities as required.
  

General Finance Support

• Prepare accounting schedules and reconciliations to support month-end reporting.
  
• Assist with intercompany reconciliations and balance sheet reconciliations.
  
• Produce recurring and ad hoc reports to support the finance team.
  
• Identify opportunities to improve finance processes, increase efficiency and reduce manual administration.
  
• Undertake additional finance and administrative duties as required to support the wider finance function.
  

Skills & Experience

Essential

• 3–5 years' experience in a transactional finance or accounting role
  
• Excellent attention to detail and high level of accuracy
  
• Strong organisational and time management skills
  
• Ability to work independently with minimal supervision
  
• Excellent written and spoken English
  
• Strong Microsoft Excel skills
  
• Experience using ERP/accounting systems
  

Desirable

• Experience using ERP or cloud-based accounting systems (e.g. NetSuite, SAP Business One, Microsoft Dynamics, Oracle, Sage Intacct, Xero).
  
• Experience with Zoho Projects or Zoho People
  
• Experience working within an international or multi-company environment
  
• Understanding of UK accounting practices
  
• Exposure to multi-currency accounting
  

Personal Attributes

• Self-motivated and proactive
  
• Highly organised
  
• Able to prioritise competing workloads
  
• Strong problem-solving skills
  
• Professional and confident communicator
  
• Reliable and trustworthy with confidential information
  
• Positive attitude and willingness to learn
  
• Process-driven with a continuous improvement mindset