Finance Assistant and Administrative Support

Permanent Full time

If you are an experienced finance and administrative assistant looking to build on your strong track record of providing efficient and accurate financial support, let’s talk!

Thunderbird invites you to join our team and help make a real difference in the lives of Indigenous people!

Organization Description

Thunderbird Partnership Foundation is a national non-profit organization serving First Nations in mental wellness. Our mandate is set by three frameworks:

1. Honouring Our Strengths: A Renewed Framework to Address Substance Use Issues Among First Nations People in Canada
2. Indigenous Wellness Framework
3. First Nations Mental Wellness Continuum (FNMWC)

Our core stakeholders are First Nations communities and the network of First Nations adult and youth treatment centres. To support the mandate, Thunderbird has two office locations, one based in a First Nations community in southwestern Ontario, and the other in the city of London, Ontario. This position is an onsite position located at one of our offices.

Your opportunity

• The Finance Assistant and Administrative Support will carry out financial (approximately 60%) and administrative (approximately 40%) duties.
• Activities for this role will range from account payables, account receivables, payroll, filing, customer service, and reconciliations to general administrative support for the overall organization.
• You will work and collaborate with other admin support staff.
• You will ensure confidentiality and the accurate and orderly maintenance and security of financial records.
• You will work on a team with others like yourself who are dedicated to work which has real value and meaning in the lives of others.
• You will apply all your experience, skills, talents, and passion for the benefit of others while learning from the expertise of your wellness focused team.
• You will enjoy the satisfaction that comes from knowing that your work is much more than just a job.

As the Thunderbird Partnership Foundation Finance Assistant and Administrative Support, you will

• process all accounts payables on a weekly basis ensuring accurate data entry and record management.
• complete payroll reports and remittances on a biweekly basis and act as backup for payroll processing.
• monitor credit card usage through monthly statement retrieval, reconciliation tasks, and coding to support expenditure reports/budgets.
• order, prepare, distribute, and update credit card limits as requested and approved.
• assist with audit preparation by compiling and checking all required documentation and uploading files to an online sharing platform.
• update and prepare file folders in cloud storage annually and as required.
• support tax reimbursement by preparing HST files for April to September and October to March.
• organize and combine payments and credit card purchases.
• create batch payments making them ready for release in the absence of the Finance Manager.
• prepare and ensure deposits are organized and filed ensuring cheque, incoming mail and any supporting documentation is included in the deposit file in preparation for deposits.
• use your knowledge of expenditure codes and accounting codes to ensure documents are accurately coded.
• reconcile and resolve balancing issues of accounts.
• prepare and update various banking and financial forms to support the foundation.
• track payments as required.
• be aware of finance policies and apply as required.
• review the travel and expense claims.
• administratively support the board, along with its nominations and governance committee.
• assist with event planning and coordination.

• support coordination of administrative tasks for special project
• provide general administrative support organizationally.
• maintain a high degree of discretion and confidentiality.
• manage multiple deadlines and work under tight timelines or changes in priorities.
• bring issues to the attention of the Finance Manager in a timely manner and respond to routine enquiries and requests.

develop and implement a personal and professional development plan targeted at core competencies to ensure continued growth and development of responsibility.

You bring

• a bachelor’s degree or college degree in accounting, business, office administration or finance and three (3) years’ related experience.
• prior experience within a First Nations or Indigenous organization.
• strong computer skills including demonstrated expertise using Microsoft Office (especially Excel, Word, and Outlook)
• knowledge and proficiency in the use of Sage Pro and Crystal Report (required).
• sound knowledge of accounting principles and guidelines.
• excellent analytical and problem-solving skills.
• a demonstrated ability to maintain filing systems and databases.
• knowledge of mathematical calculations and bookkeeping procedures.
• strong communication and interpersonal skills.
• an ability to handle sensitive information with discretion and confidentiality.
• skills to manage multiple priorities in a fast-paced environment driven by deadlines.
• the ability to function autonomously and be flexible and adaptable to change.
• an ability to attend work locations not accessible by public transportation.

Additionally, all employees of Thunderbird Partnership Foundation must adhere to a strict confidentiality policy and will be required to sign an Oath of Confidentiality and observe the Code of Ethics Policy.

If this sounds like the right fit for you, please email your resume and cover letter for confidential consideration.

Thunderbird Partnership Foundation (NNAPF)
22361 Austin Line

Bothwell, ON N0P 1C0

Email: [email protected]

Closing date: Open until filled.

We value the importance of diversity and dignity in the workplace and are committed to developing inclusive, barrier-free recruitment and selection processes and work environments.

If you require accommodation during the recruitment and selection process, please let us know. We thank all applicants for their interest, however, only those candidates who are selected for an interview will be contacted.

Artificial Intelligence (AI) is not used in our screening process.