Finance Assistant (35037)

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.  

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.  

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient.  This technology allows our surgeons to provide the best-in-class treatment for their patients. 

KLS Martin Guiding Principles 

• Established, Privately Held Business Group – Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus – We design products with the patient in mind – CMF, Thoracic & Hand
• Product to Table – Integrated planning, design, manufacturing and distribution process
• Educational Partner – Our primary focus for support is on education
• Inventory Alliance – Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion – More than just a tagline

Job Summary

The Finance Assistant provides part-time administrative and accounting support to the Finance department while gaining practical experience in accounts payable, accounting operations, financial systems and business processes. The position assists with invoice processing, document management, vendor maintenance, account reconciliations, reporting support and other departmental activities while developing foundational knowledge of corporate finance and accounting. 

Essential Functions, Duties, and Responsibilities

• Assist with processing vendor invoices, including matching invoices to purchase orders and supporting documentation. 

• Route invoices for approval and follow up on outstanding approvals. 

• Research routine vendor inquiries and assist with vendor statement reconciliations. 

• Maintain organized electronic and physical vendor records. 

• Scan, file and organize Finance department records and documentation. 

• Assist with month-end close support, account reconciliations and audit requests. 

• Prepare recurring spreadsheets, reports and tracking logs. 

• Perform general administrative support for the Finance department. 

• Assist with process improvement initiatives and departmental projects. 

• Support testing of system enhancements and reporting tools. 

• Conduct basic research and data gathering as assigned. 

• Perform other duties as assigned. 

Education and Experience Requirements 

• High school diploma or equivalent required 

• Must be currently enrolled in major-level courses as a degree-seeking student at an accredited university in a finance or accounting-related field, junior or senior level preferred 

• Available to work 15-20 hours a week during the academic year 

• Proficient with Microsoft Office applications is required 

• Experience with ERP systems (SAP preferred), business intelligence, reporting experience and familiarity with AI productivity tools is preferred. 

Knowledge, Skills, and Abilities

• Adhere to and support KLS Martin’s quality and safety policies and procedures
• Ability to retrieve and interpret documentation. 
• Able to work in a team setting and independently under minimum supervision 
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally. 
• Demonstrated ability to effectively communicate both verbally and in writing
• Ability to quickly learn and adapt to new technologies, tools, and techniques.
• Uses resources effectively and efficiently