The Finance and Administration Assistant is a business professional responsible for day-to-day finance transactional processing, accounting assistance and a range of business administration duties. The role provides an opportunity to build practical experience, with the potential to develop over time into broader finance and administration responsibilities. Working under the direction of senior finance and payroll staff, the Finance and Administration Assistant helps ensure financial information is accurate and processes are completed in a timely manner. This role suits a highly organised and detail-oriented person with an interest in finance.
The position is permanent part time - 30 hours (4 days) per week.
Key Responsibilities
Accounts Payable and Receivable:
- Process Accounts Payable (AP) and Accounts Receivable (AR) transactions and related activities, ensuring all assigned tasks are completed accurately and in accordance with agreed processes and timeframes.
- Ensure accurate transaction coding and follow all internal processes and delegation of authority approval limits.
- Assist with the management of debtor records and collection follow-up.
- Complete routine bank reconciliations and assist with investigating unreconciled transactions and variances.
- Identify and escalate accounts processing issues and transaction discrepancies.
- Respond to customer, supplier and internal queries in a timely and professional manner.
Finance Assistance:
- Complete all required month end tasks in accordance with the agreed schedule.
- Assist with month end activities under the direction of the accountant.
- Assist with BAS preparation.
Payroll Assistance:
- Assist with timesheet processing.
- Assist with payroll activities under the direction of the payroll manager.
Administration:
- Perform reception duties, including answering phones, greeting visitors and managing deliveries.
- Provide general office administration support.
General:
- Uphold Emergent Group’s Vision and Values.
- Comply with all company policies, procedures and administrative requirements.
- Demonstrate and uphold exceptional safety standards at all times in accordance with all workplace health and safety requirements.
- Display a positive attitude and develop and maintain effective working relationships with internal and external stakeholders.
- Undertake any other tasks, duties or specific projects within your area of skills and expertise, as required.
Requirements
Qualifications:
- A vocational qualification in accounting, business administration, bookkeeping, or a related field (Certificate IV, Diploma or equivalent).
- OR a recent university graduate with a degree in business, commerce, or similar.
Essentials Skills, Competencies and Experience:
- Some demonstrated experience in AP and/or AR.
- Interest in finance and payroll.
- Tech savvy with strong ability to learn new computer systems.
- Competent in Excel.
- Ability to prioritise work and meet deadlines.
- Highly organised with strong attention to detail.
Desirable Skills and Experience:
- Experience with Accounting/ERP systems such as Microsoft Business Central.
Benefits
Salary range (dependent on level of experience):
- FTE $62,000 to $70,000 + super, pro rated for part time hours.
Other Benefits:
The wellbeing of our people is our top priority. We recognise and reward the efforts and contributions of our staff in many ways, including:
- Flexible work and leave arrangements including additional leave to reward loyalty (after 3 years)
- Support for professional development including education and training
- Annual wellbeing vouchers for gym memberships, sporting equipment or alternative therapies
- Income protection insurance coverage
- 24/7 Employee Assistance Program for you and your family
- Free car park including bike rack, showers and locker facilities
- Friendly and welcoming company culture
- Generous employee referral program
To Apply
If you have the legal right to live and work in Australia, upload your resume and a cover letter addressing how you meet the requirements for this role.
We appreciate the time and effort it takes to prepare and submit your application. We are a Responsive Employer, which means we respond to each and every applicant - not just the short-listed ones.
Skills Required
- Vocational qualification in accounting, business administration, bookkeeping, or a related field, such as Certificate IV, Diploma, or equivalent
- Alternatively, a recent university degree in business, commerce, or a similar field
- Some demonstrated experience in accounts payable and/or accounts receivable
- Interest in finance and payroll
- Strong ability to learn new computer systems
- Competency in Microsoft Excel
- Ability to prioritise work and meet deadlines
- Highly organised with strong attention to detail
- Experience with accounting or ERP systems such as Microsoft Business Central
What We Do
Emergent Group is a partnership of specialized technical sciences companies providing engineering, environmental, and project delivery consulting. They focus on delivering innovative solutions to complex challenges across sectors including resources, manufacturing, agriculture, and defense. By blending technical expertise with commercial acumen, the group aims to secure a sustainable future through science, technology, engineering, mathematics, and manufacturing (STEM&M) innovation, helping clients solve problems in the energy transition, food security, and industrial sectors.
