Finance & Administration Executive

Infusory Future Tech Labs Pvt Ltd is looking for a detail-oriented and reliable Finance & Administration Executive to support the company’s day-to-day finance operations and office administration activities. This is a hands-on execution role ideal for someone who enjoys maintaining clean records, ensuring operational discipline, and keeping processes organised and efficient.

The role is heavily focused on bookkeeping, payroll coordination, vendor management, and office administration. The ideal candidate should be comfortable working in a fast-paced scale-up environment and must be open to learning and using AI tools and automations to simplify recurring tasks and improve efficiency.
This position offers direct exposure to founders and senior leadership while working closely with the Operations Manager and external Chartered Accountant (CA).

• Maintain accurate bookkeeping records using Tally or Zoho Books
  

• Process vendor payments and maintain payment schedules
  

• Record and track company expenses
  

• Perform bank reconciliation and petty cash management
  

• Coordinate monthly financial closing activities with external CA
  

• Prepare GST-related data and supporting documents
  

• Support payroll processing and salary disbursement
  

• Maintain proper financial documentation and records
  

• Track reimbursements, invoices, and payment follow-ups
  

• Ensure accuracy and timeliness of financial data
  

• Coordinate with vendors for utilities, internet, office supplies, and maintenance
  

• Manage pantry supplies and office stock inventory
  

• Handle courier coordination and visitor management
  

• Maintain attendance records and muster rolls
  

• Support basic compliance documentation and filing
  

• Assist with employee travel bookings and logistics
  

• Ensure smooth day-to-day office administration
  

• B.Com / M.Com / CA Inter or similar commerce background
  

• Working knowledge of Tally or Zoho Books
  

• Bookkeeping and expense management experience
  

• Vendor payment handling and bank reconciliation
  

• Basic payroll and attendance management knowledge
  

• Strong Excel / Google Sheets skills (formulas, pivots, dashboards)
  

• Good written and spoken English and Malayalam
  

• Strong attention to detail and documentation discipline
  

• Ability to meet deadlines consistently
  

• Willingness to learn and actively use AI tools such as ChatGPT, Claude, or Zoho AI tools
  

• GST filing exposure
  

• Basic understanding of TDS
  

• Payroll execution experience using Zoho Payroll or similar tools
  

• Experience working in startups or small/mid-size companies
  

• Familiarity with AI tools for drafting emails, summarising documents, and checking work
  

• Takes pride in maintaining clean records and organised documentation
  

• Comfortable handling operational and administrative tasks
  

• Proactive in identifying discrepancies and reporting issues
  

• Asks questions instead of making assumptions
  

• Curious about AI, automation, and process improvements
  

• Reliable, responsible, and execution-focused
  

• Must be based in Kochi or willing to relocate immediately
  

• Full-time work from office only (no remote/hybrid option)
  

• Immediate joiners preferred
  

• Candidate must be available for a 2–4 week overlap with the current finance team for a smooth handover
  

• No-pay notice period policy; the candidate should join within the agreed timelines
  

• Strong performers may grow into Senior Finance Executive or Office Manager roles within 18–24 months
  

• Infusory is an equal opportunity employer
  

• Direct exposure to founders and senior leadership
  

• Opportunity to work in a fast-growing scale-up environment
  

• Mentorship from the Operations Manager and the external CA
  

• Access to tools, training, and AI platforms such as ChatGPT and Claude
  

• Structured growth opportunities within finance and operations
  

• Opportunity to attend national and international events for learning and networking