JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools, operate on a July 1–June 30 fiscal year, and receive donations through multiple channels including online platforms and direct contributions. We are a 501(c)(3) and must file an IRS Form 990 annually.
OverviewJerseySTEM is at an exciting inflection point: our programs and donor base are growing, and we’re ready to invest in a proper financial foundation. We’re looking for a Treasurer and Bookkeeper volunteer to build that foundation from the ground up — setting up QuickBooks, establishing a budget process, and ensuring we’re filing on time every year. This is a high-impact, strategic volunteer role for someone who wants to leave a lasting mark on a growing nonprofit.
ResponsibilitiesBookkeeping & Accounting
- Set up and maintain QuickBooks to establish our accounting foundation and track all income and expenses
- Categorize and record all inflows across our donation channels
- Categorize and record all outflows: expense reimbursements, vendor invoices, and direct payments
- Perform monthly bank reconciliation against the expense log
- Coordinate with the Expense Reimbursement Processor (separate volunteer) who processes the actual check runs
Tax Compliance
- Coordinate preparation of the annual IRS Form 990 (due November 15th)
- File stipend-related 1099 forms
- Maintain organized records to support future audits or grant applications
- CPA, CMA, or equivalent experience strongly preferred
- Nonprofit accounting experience (Form 990, fund accounting) highly desirable
- Proficient in QuickBooks (Online or Desktop) or similar accounting software
- Familiarity with online donation platforms a plus
- Strong attention to detail; comfortable building processes from scratch
- Able to commit through at least one full tax filing cycle (through November 2026)Your Impact
Your work is the financial backbone that lets JerseySTEM make and keep commitments to 20+ schools. Clean books, an on-time 990, and a sound budget mean the organization can grow its programs with confidence. That translates directly to more New Jersey students in STEM classrooms.
Skills Required
- CPA, CMA, or equivalent accounting experience
- Nonprofit accounting experience, including Form 990 and fund accounting
- Proficiency in QuickBooks Online, QuickBooks Desktop, or similar accounting software
- Strong attention to detail and ability to build financial processes from scratch
- Commitment through at least one full tax filing cycle, through November 2026
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What We Do
JerseySTEM is a grassroots 501(c)(3) nonprofit that brings science, technology, engineering, and math education to middle-school girls in underrepresented New Jersey communities. It partners with socially responsible companies, youth organizations, colleges, universities, schools, and volunteers to provide hands-on and online after-school projects and inquiry-based learning. Its programs build teamwork, problem-solving skills, self-esteem, and pathways toward college, STEM careers, and future leadership.
