Festival Coordinator, Development

POSITION OVERVIEW

The Festival Coordinator, Development is charged with administrative and logistical duties to support the Development team with the stewardship of foundation and government supporters of the Institute.

Working closely under the Institutional Giving, Manager the role of Festival Coordinator, Development supports Sundance Institute’s commitment to providing the highest level of customer support to our dedicated community of foundation and government supporters in the lead up to and during the2027 Sundance Film Festival.

This temporary position works Part Time (20 hrs per week) from Monday, October 5, 2026 to Tuesday, February 2, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Maintaining and updating tracking documents for all Foundation and Government Giving Festival attendees travel dates, lodging, ticketing, and other logistics.

• Maintaining and updating tracking documents for Foundation and Government funders and contacts attending Festival screenings and events, including travel dates, lodging, ticketing, RSVP’s, and other logistics as needed.

• Coordinating ticketing and pass benefits for foundation and government supporters collaborating with internal departments (e.g. ticketing) to meet deadlines.

• Coordinating and supporting the Development team with ticketing and pass benefits deadlines.

• Preparing and distributing Festival itineraries forInstitutional Giving funder accounts.

• Collaborating with Transportation and Accommodations departments, coordinating the lodging and transportation logistics for funder accounts, as directed.

• Providing accurate and detailed record keeping in Foundation, and Government funder files for all account activity including ticketing, benefit fulfillment, and recognition.

• Assisting with providing receipts, acknowledgement of benefits received, and other Festival funder communications, as directed.

• Preparing documents and conducting Festival outreach mailings and/or emails as requested.

• Preparing a written wrap report detailing each supporter’s activities, with account outcomes and recommendations for future Festivals.

• Supporting onsite with the Festival as needed

You have the following direct or transferable skill sets:

• Legal authorization to work in the United States.

• 1-2 years experience in nonprofit fundraising and/or arts administration or related areas.

• Outstanding communication skills required to work effectively with a variety of people.

• Excellent organizational skills including the ability to prioritize.

• Ability to maintain confidential information.

• Ability to mitigate conflict and facilitate positive customer relations.

• Working knowledge of databases along with proficiency in Google Products.

• Experience with proofreading corporate branding print and electronic signage preferred.

You will be successful in this role if you...

• Problem-solve within your work so as to provide efficient solutions for tasks and customer support needs.

• Communicate clearly with internal and external stakeholders of varying levels and positions.

• Maintain organization to keep yourself accountable in meeting deadlines.

• Offer excellent customer support and create a positive funder Festival experience.

• Possess a deep love and/or interest in film, film festivals, filmmaking, and the arts.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays

• Employee assistance program

• Employee Wellness Initiatives

• Sundance Film Festival passes and benefits (varies each year)

*Applications open 09/02/2026 and will be accepted for at least one week