Feed Administrative Assistant

Description

Primary Objectives of the Position:

Provides accounting and administrative functions for the Feed Business Unit

Lead on inventory control processes for assigned location

Assists Feed & Grain Controller with process controls and on-going projects

Support for AgVantage and Feed Mill Manager software platforms

Assists customers at counter and on the phone

Provide support to the Operations and Production of feed as needed

Communicates with patrons and employees in a manner that will create support and loyalty for Central United Cooperative.

Major Areas of Accountability: 

Accounting 

1. Follow required inventory management processes and work towards a more efficient and accurate inventory control system.

2. Responsible for imitating and completing the following processes on AgVantage system

· Purchase Orders for purchasing inventory

· Receiving inventory into Purchase Order

· Inventory Transfers to other locations

· Complete daily batches and check for negative inventory or margins

· Merge daily batches after identifying issues and correcting them

3. Counter invoicing and A/R transactions on AgVantage system

4. Assists the production supervisor and warehouse manager with inventory information

5. Assist in maintaining all required paperwork for FSMA program

6. Complies with all State and FDA quality control regulations and guidelines to avoid all possible violations.

7. Prepares departmental records and reports as requested.

8. Perform all other administrative and clerical duties as assigned 

9. Attend training sessions as needed to perform job functions and grow with the system.

Location Responsibilities

1. Responsible for the transfers from Sleepy Eye to the other locations. Verify transfer, check for accuracy, merge and file required documents to the Accounting Drive. 

2. Enter the bulk purchase orders into FMM every week.

3. Enter purchase orders into AgVantage as orders are placed.

4. Pull purchase orders into receiving as product arrives into the warehouse and verify product from the BOL’s.

5. Customer invoicing inside FMM, and over the counter.

6. Process and merge all interface batches (both AR, and IR) from FMM over to AgVantage. Store the necessary paperwork on the Accounting Drive.

7. Answer phones and assist customers as needed.

Maintenance and Housekeeping 

1. Maintain a clean and professional office environment

2. Responsible for ordering and procuring normal office supplies

3. Complies with OSHA, state and federal safety regulations. 

4. Complies with company safety program.

Sales and Service 

1. Supports feeding programs and other related products and services when necessary.

2. Enforces Central United Coop's credit policy. No charges to customer on COD. No charges to customers not approved by credit department

3. Resolves customer complaints quickly and fairly in accordance with company policies. Refers unusual situations to supervisor

4. Responsible for no loss of customers due to poor service.

5. Provides service that will continue to build sales.

6. Participates in departmental meetings as requested by management

7. Other duties as assigned.

Requirements

Qualifications:

Education: 

· Post high school training at the college or vocational level. Accounting emphasis preferred.

· Experience may be substituted for education

Experience: 

· 2 years accounting experience desirable

· Intermediate computer skills required

· Excellent customer service and communicate skills required

· Must be a detail oriented individual

· Ag and/ or livestock background a plus

Other: 

· Must be in good physical condition capable of lifting, carrying and pushing weights up to 50 pounds and have full use of both arms and legs and both hands.

· Must be able to climb stairs, reach above, below and at shoulder level, work on moving machinery, and work at unprotected heights with dust, fumes or gas and in temperature extremes both inside and outside.

· Pre-employment and random drug testing required.

· Must attend all training sessions required by law or the company.

· Must comply with all safety regulations and policies of the company.