F&D- Administrative Assistant

Company Description

At Parker Wellbore, we pride ourselves on providing safe, efficient, and reliable drilling operations on a global basis. Founded in 1934, our employees have helped us grow to become a leader in the drilling industry through creativity, innovation, expertise, and environmental social governance. We are well grounded by our values of trust, collaboration, ownership, innovation, and tenacity, which position us to deliver the highest quality results for our customers. We believe that it is not only what we do, but how we do it, that sets us apart from the rest.

Learn more about Parker Wellbore by visiting our website at www.parkerwellbore.com 

Job Description

Position summary

The Fishing and Drilling Coordinator is responsible for overseeing the efficient and safe execution of fishing and drilling operations, ensuring seamless logistics, inventory management, and compliance with industry standards. The role involves coordinating with internal teams, third-party vendors, and clients to ensure the smooth flow of materials, equipment, and services while maintaining accurate records and reports.

Essential functions

Roles & Responsibilities
Coordination & Communication:
•Attend daily morning meetings with internal teams and clients to discuss updates, requirements, and any concerns regarding ongoing operations.
•Coordinate with project coordinators to ensure tools and equipment are sent to rigs in certified baskets, with all slings and shackles properly certified for safety.
Inspection & Documentation:
•Assign work orders (WO) to third-party inspection teams, coordinate the completion of inspections, and ensure that inspection reports are distributed across all locations and updated in TRACS.
•Prepare and manage all necessary documentation, including Material Receiving Notes, Delivery Notes, and Summaries related to equipment and material receipt and update in TRACS.
•Ensure that all tools are properly stored, maintained, serviced, and replaced as necessary, and document their condition and movement in TRACS.
Inventory & Asset Management:
•Maintain accurate records of tools, spares, and consumables supplied to clients, monitor the movement of these items between rigs and supply bases, and update in TRACS.
•Maintain an adequate inventory level of all tools, spares, and consumables, and reconcile calculated inventories with physical counts and with TRACS.
•Prepare monthly inventory and rental reports for client approval, along with consumption lists for consumable items.

Logistics & Supply Chain Management:
•Ensure uninterrupted supply and logistic support for materials, equipment, and services required for drilling operations, coordinating loading and unloading activities and updating the movement in TRACS.
•Organize and manage equipment through Preventive Maintenance, Inspection, Testing, and Calibration, ensuring that these activities are conducted without disrupting operations.
Procurement & Invoicing Support:
•Raise Purchase Requests (PR) and Purchase Orders (PO) in a manual environment as required and also in TRACS ensuring proper updates to the PR sheet.
•Coordinate with the team to collect monthly reports for the submission of invoices to clients.
Compliance & HSE Standards:
•Adhere to the prevailing Health, Safety, and Environmental (HSE) standards, ensuring all operations meet safety and regulatory requirements.

All roles are constantly evolving, and it is essential for the incumbent to assist the Supervisor/Lead/HOD in achieving departmental/organizational objectives and to take on additional tasks as needed.

Necessary qualifications, skills and abilities

Roles & Responsibilities
Coordination & Communication:
•Attend daily morning meetings with internal teams and clients to discuss updates, requirements, and any concerns regarding ongoing operations.
•Coordinate with project coordinators to ensure tools and equipment are sent to rigs in certified baskets, with all slings and shackles properly certified for safety.
Inspection & Documentation:
•Assign work orders (WO) to third-party inspection teams, coordinate the completion of inspections, and ensure that inspection reports are distributed across all locations and updated in TRACS.
•Prepare and manage all necessary documentation, including Material Receiving Notes, Delivery Notes, and Summaries related to equipment and material receipt and update in TRACS.
•Ensure that all tools are properly stored, maintained, serviced, and replaced as necessary, and document their condition and movement in TRACS.
Inventory & Asset Management:
•Maintain accurate records of tools, spares, and consumables supplied to clients, monitor the movement of these items between rigs and supply bases, and update in TRACS.
•Maintain an adequate inventory level of all tools, spares, and consumables, and reconcile calculated inventories with physical counts and with TRACS.
•Prepare monthly inventory and rental reports for client approval, along with consumption lists for consumable items.

Logistics & Supply Chain Management:
•Ensure uninterrupted supply and logistic support for materials, equipment, and services required for drilling operations, coordinating loading and unloading activities and updating the movement in TRACS.
•Organize and manage equipment through Preventive Maintenance, Inspection, Testing, and Calibration, ensuring that these activities are conducted without disrupting operations.
Procurement & Invoicing Support:
•Raise Purchase Requests (PR) and Purchase Orders (PO) in a manual environment as required and also in TRACS ensuring proper updates to the PR sheet.
•Coordinate with the team to collect monthly reports for the submission of invoices to clients.
Compliance & HSE Standards:
•Adhere to the prevailing Health, Safety, and Environmental (HSE) standards, ensuring all operations meet safety and regulatory requirements.

All roles are constantly evolving, and it is essential for the incumbent to assist the Supervisor/Lead/HOD in achieving departmental/organizational objectives and to take on additional tasks as needed.

Physical demands / work environment

Copy & paste or type the Physical demands / work environment here

Additional functions

Additional qualifications, skills and abilities

Qualifications

ulWorking Conditions

The demands of each position may vary by region and/or function. All demands must be met in order to perform the essential functions of the job. Essential functions are routinely performed on the job and removal of these functions would fundamentally change the position. Based on the region or job function, demands include but are not limited to the following:

FIELD

• Ability to work in adverse weather conditions
• Ability to work in remote, isolated environments
• Ability to work in hazardous and noisy conditions
• Ability to work in enclosed spaces
• Ability to operate motor vehicles and/or heavy equipment and/or power tools
• Ability to work at heights
• Wear Personal Protective Equipment as required
• Frequent standing, walking, stooping or kneeling
• Must be able to lift, carry and move objects up to 50 pounds
• Ability to work in a team environment taking into consideration alternative and diverse perspectives
• Ability to comprehend, remember and follow directions and comply with all company policies, procedures and standards

 OFFICE

• Frequent standing, walking, stooping or kneeling
• Use of repetitive wrist and hand movements at a computer
• Sit/stand while performing sedentary work
• Ability to work in a team environment taking into consideration alternative and diverse perspectives
• Ability to comprehend, remember and follow directions and comply with all company policies, procedures and standards

Additional Information

Parker Wellbore Applicant Privacy Notice

This notice explains how Parker Wellbore and its affiliates (“PW”) collect and use personal data during the application process.

PW collects personal data directly from applicants and through employment agencies, background check providers, and others, like online sources, former employers, and references. If personal data is not provided when requested, PW may not be able to evaluate your application. Depending on the location and position, requested personal data may vary, but PW commonly collects:

• Personal identifiers, such as name, contact details, and employment eligibility
• Details about education and professional development, including degrees, qualifications, and work experience

PW uses personal data to evaluate applicants, manage business operations, and comply with legal obligations, including for government or regulatory investigations or legal proceedings involving PW.

PW processes applicant personal data for specific purposes relying on appropriate legal bases as needed, including obtaining an applicant’s consent for processing. Consent may generally be withdrawn at any time. Processing also may be necessary for contract performance. Examples of processing related to contract performance include evaluating applicants, making employment offers, and employee onboarding. Processing activities may also be necessary for PW’s legitimate interests, such as preventing fraud or illegal activity; ensuring network security; processing applicant information for recruitment and hiring; equal opportunity reporting; and human resources management. PW may process an applicant’s personal data without knowledge or consent when required or permitted by law.

We process sensitive personal data only when necessary to meet legal obligations, with additional safeguards as required by law. Depending on the role, applicants may need to disclose criminal history, and we may conduct background checks when permitted. PW is dedicated to equal employment opportunities, occasionally processing information on ethnicity, race, nationality, sexual orientation, disability, gender, and age for such purposes. Providing this information is voluntary.

PW may use any personal data to comply with legal obligations, protect legal rights, or support claims in legal, disciplinary, audit, or inquiry contexts. PW may use applicant personal data for any business management purposes, including human resources administration.

PW implements appropriate technical and organizational measures to safeguard personal data. PW keeps personal data as long as necessary for processing purposes disclosed in this notice, unless otherwise permitted or required by law. PW securely deletes personal data when no longer needed.

PW shares applicants’ personal data internally among its affiliates. Personal data may be transferred and disclosed outside PW as needed to meet business requirements, provided that such transfer and disclosure comply with applicable law.

As a global company, PW may transfer, disclose, and store applicants’ personal data in the United States or any country where we or our vendors operate. PW complies with applicable laws to protect personal data during transfer and processing outside the collection country.

PW may disclose personal data to another party if we sell or transfer our business or assets, including during any negotiations. We also may disclose personal data when required to protect the safety, rights, or property, or to comply with public authority requests.

PW engages vendors to provide services for us. We may disclose personal data to our vendors, which are contractually required to protect personal data and follow applicable laws.

PW depends on the accuracy, integrity, and reliability of applicants' personal data. Please report any personal data changes to [email protected].

In accordance with applicable law and subject to certain restrictions, applicants may have the right to know what personal data we process and to review, access, correct, delete, port, and/or restrict or object to our processing of personal data. These rights can be exercised by submitting requests to [email protected]. PW will honor rights provided by applicable law, unless an exception or restriction prevents us from fully honoring the request, in which case PW will explain this in our response. PW does not disclose information that could compromise others’ privacy, unless legally required. If our response does not meet your expectations, you may seek assistance from your local data protection authority.

If you have any questions about PW’s data privacy practices or handling of applicant personal data, please contact us at [email protected]. You may also request our Global Employee Privacy Standard via that email address.