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The Role
Provide witness management and administrative support for the U.S. Attorney’s Office: coordinate witness travel and reimbursements, communicate with witnesses and partner agencies, maintain files and databases, prepare and submit vouchers and reports, schedule appearances, and perform data entry, recordkeeping, and basic analysis to ensure compliant witness processing.
Summary Generated by Built In
Job Summary & Responsibilities
FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a potential vacancy for a Fact Witness Coordinator/Data Analyst. In this role, you will be supporting the overall mission of the US Attorney's Office. If you are looking for a meaningful, mission driven career, Join FSA!
- This position will provide a variety of witness management assistance prior to, during, and after trial to support the Fact Witness management process. Typical assignments include:
- Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
- Receives visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
- Obtains pertinent information for files and documents necessary to arrange witness travel and reimbursements.
- Initiates contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determines any special circumstances or needs of the fact witness. Uses judgment to determine when Assistant U.S. Attorney (AUSA) should be notified of special circumstances or needs of fact witnesses.
- Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
- Prior to fact witness' appearance, ensures all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
- Meets with fact witnesses upon arrival to designated hearing or pre-trial conference, offers and performs courtroom orientation, accompanies witness to court, ensure a safe waiting area is available, and collects necessary documentation and signatures for fact witness reimbursement documents.
- Prepares and submits documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnishes requested information concerning pending and completed fact witness vouchers. Gathers required documentation and reconciles Government Travel Accounts.
- Provides a variety of clerical and administrative support assistance services to support the fact witness management program. Typical assignments include:
- Obtains information, confers, and coordinates with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Completes variable aspects of recurring documents in conformance with the rules governing their style and format. Composes original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
- Performs general office procedures pertaining to fact witness management, including, but not limited to:
- Establishing and maintaining a variety of fact witness files, documents and databases;
- Assembling documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establishes and maintains calendar and/or database of active and pending fact witness appearances; tracks hearings, trial dates, grand jury and scheduling conferences; performs other administrative and logistical fact witness management related duties as required/assigned.
Requirements
- High School diploma or GED, bachelor's Degree preferred
- Good communication skills
- Provide word processing and data entry/retrieval
- Ability to review and analyze data and information from multiple sources
- Ability to establish case/project files
- Ability to enter and retrieve data from databases
- Ability to prepare and format management reports
- Ability to manipulate, transfer, compute and print information
- Ability to prepare and correct reports and correspondence using word processing software
- Schedule appointments
- Answer inquiries regarding case-related information as maintained in the database
- Answer inquiries regarding case-related status
- Obtain additional information from other agencies/organizations
- Maintain internal status information on the disposition of designated information, files, and assets
- Assure information is accurate and perform analytical computations necessary to process data
- Provide administrative information and assistance concerning case or file to other agencies or organizations
- Equivalent combination of relevant education and experience may be substituted as appropriate
This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation.
Agency Overview
The mission of the U.S. Attorney's Office (USAO) is to prosecute and defend cases on behalf of the federal government.
Benefit Overview
At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, click here.
Skills Required
- U.S. Citizenship and completion of a 7- or 10-year background investigation
- High School diploma or GED (Bachelor's degree preferred)
- Good communication skills
- Word processing and data entry/retrieval experience
- Ability to review and analyze data and information from multiple sources
- Ability to establish and maintain case/project files and databases
- Ability to enter and retrieve data from databases
- Ability to prepare and format management reports and correspondence
- Ability to manipulate, transfer, compute and print information
- Schedule appointments and manage calendars
- Answer inquiries regarding case-related information and status
- Obtain information from other agencies/organizations and maintain internal status information
- Ensure information accuracy and perform necessary analytical computations
- Provide administrative information and assistance concerning case or file to other agencies or organizations
- Equivalent combination of relevant education and experience may be substituted
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The Company
What We Do
FSA Federal provides high-quality legal, litigation, investigative, and administrative support services to the U.S. federal law enforcement and national security communities. A joint venture of SAIC and Amentum, the company specializes in record management, program operations, and audit support, delivering professional results within a high ethical framework to support critical national security missions across the United States, Guam, and Puerto Rico.
