External Customer Support Coordinator

Key Responsibilities:

• Customer Interaction: Directly communicates with customers via phone, email, live chat, or social media.
• Issue Resolution: Methodically work to resolve client complaints, concerns, and technical issues, providing effective solutions or escalating them to the appropriate internal teams when necessary.
• Product Knowledge: Requires in-depth knowledge of the company’s products or services to provide accurate support and troubleshooting.
• Feedback Collection: Actively gather client feedback to identify areas for improvement in our offerings and enhance the overall customer experience.
• Documentation: Maintains detailed records of customer interactions, complaints, and resolutions for future reference.

Day to Day Responsibilities:

• Client Onboarding and Communication:
• Onboarding New Clients: Guide new auto shop owners through their initial steps with the coaching program, introducing them to available resources, setting clear expectations, and outlining the benefits of the coaching process.
• Client Queries and Troubleshooting: Address all client concerns or issues related to the coaching program, tools, or services, including curriculum questions, scheduling, or platform technicalities.
• Regular Check-Ins: Maintain regular communication with clients to check on their progress, gather feedback, and ensure they are benefiting from the coaching.
• Provide Additional Resources: Direct clients to any additional resources (e.g., guides, templates, webinars) that may help them better implement the lessons learned during coaching.
• Problem-Solving and Feedback Collection:
• Coaching Content Issues: If a client encounters issues with the content (e.g., they don't understand a certain concept or tool), the external coordinator would help clarify or escalate the issue for resolution.
• Address Client Concerns: If a client feels they’re not getting the value they expect or if there are gaps in the coaching process, the external coordinator would act as the liaison between the client and the internal team to find a solution.
• Support During Workshops/Events:
• Event Coordination: The external coordinator would assist in sharing event information, registering clients, and be the go to for any questions, concerns, or issues during the event - ensuring quality member support.
• Customer Experience: Ensure the client experience during these events is smooth and professional, addressing any issues that arise on-site or online.
• Progress Tracking and Reporting:
• Monitor Client Success: Track client progress and milestones during the coaching process. Regularly report back to the internal team about any clients struggling with the content or not meeting their goals.
• Customer Satisfaction: Collect feedback to assess how well the coaching is meeting the clients’ needs and provide suggestions for improvement.

Still Interested? Here’s What We’re Looking For:

• Strong communication and interpersonal skills.
• Listens to clients with intent to understand, not just to hear.
• Familiarity with customer relationship management (CRM) software. 
• Proven ability to manage customer expectations effectively.
• You're a true team player who collaborates effectively and isn't afraid of a little good-natured banter. We believe a strong team enjoys the work and each other's company.
• Must be a people person and enjoy building relationships. This is a family-like environment. But save the drama for your mama. Ain’t nobody got time for that.
• Strong organization and time management skills, capable of being meticulously detail-oriented while also adapting seamlessly to changing priorities.
• Coachable- listens to and implements advice. We’re in the business of making people better. That includes our employees.
• You listen patiently and empathetically, but let gossip fall on deaf ears. (And definitely don’t let it leave your lips!)
• Ability to go with the flow as things change fast and often. You keep a cool head when things shift and adpat quicker than a chameleon on a plaid shirt.
• Someone with a “go getter” attitude that allows actions to speak louder than words.

Benefits (the good stuff!):

• A lively work environment, with live events, and a dynamic client base.
• Opportunities for growth and advancement – we love seeing our team members succeed!
• Health, dental, and vision insurance
• Retirement with company match
• Christmas club program with company match
• Company-paid life insurance and long-term disability
• Short-term disability
• Critical illness and accident coverage
• Employee Assistance Program
• Paid time off
• Paid holidays