The Role
Owns general administration across facilities, logistics, security, transportation, visitors, travel, events, safety, compliance, and staff support. Coordinates government and police liaison, licenses, audits, insurance, health and safety, canteen operations, shifts, and company vehicles. The role also develops SOPs, supports lean and 5S practices, tracks KPIs, guides team members, and manages administrative documentation and improvement activities.
Summary Generated by Built In
Expert - Administration (General)
Ahmedabad, INDIA | Position Code: 1202XE
About the Role:
What you'll deliver:
What you'll need:
Must have:
Ahmedabad, INDIA | Position Code: 1202XE
About the Role:
We are looking for
an Expert - Administration (General), who thrives in a high
performance and fast paced technical environment. As an Expert
within the Administration (General) team, you will have full
project ownership, ensuring that our end customer receives a
great product.
- Work to team
plan & deliver your tasks on-time & within budget
- Evaluate your
work progress to the plan and make required course corrections
- General
Administration of logistics, security, safety, facility,
transportation, company vehicle fleet
- Public
relations, liaison with govt authorities, local police,
manage audits
- Daily Visitor
Management, Host international guest visits and detail
arrangements of entire itinerary
- Company health
insurance, health and safety, first aid & surrounding
medical facilities, fire safety readiness
- Domestic and
International travel, visa and hotel arrangements
- Canteen
administration and food kiosk stock management, patty cash management
- Daily shifts
arrangements, communication and staff transportation administration
- Statutory
compliance and renewal of various facility and building licenses
- Detail and
clear communication, documentation of administration activity
- Meticulously
plan and host company events and festival celebration
- Support swift
resolution of non-conformance to minimise impact on project objectives
- Guide fellow
team members to deliver 'right first time' &
'on time in full'
- Understand
project goals and objectives and complete your task within budget
- Support
development of standard operating procedures (SOP) and best practices
- Follow
function's performance and improvement processes in your work
- Implement lean
& 5S visual work environment principles in processes
- Align your
work to meet your KPIs to achieve your growth goals
- Support
internal audit & evaluate KPI trend and implement
required course corrections
- Support
onboarding of new team members
- Refine
learning material & lead discussion forums
- Make your
structured learning program and enhance your skills & knowledge
- Make &
implement your performance & economic growth plan
- Passion for
our Vision: Transform Manufacturing
- 6+ years of
total working experience in related domain
- In-depth
domain knowledge gained at an education institution or self-learnt
- Pleasant
personality with strong English communication, keen &
detail observation and negotiation skills
- High level of
computer knowledge of administration tools and online interactions
- Fast decision
making and problem solving with natural public relations ability,
- Confidence
& politeness to positively interact with national and
international senior company and govt officials
- Understanding
of international travel, visa and hotels and experience of
organising meticulously planned events
- Refined
knowledge of quality management systems and ISO9001/AS9100 standards
- Refined
understanding of lean & six sigma principles
- Refined
knowledge of engineering fundamentals and emerging technologies
- Refined
knowledge of risk identification and it's management and
mitigation actions
- Flexibility to
go beyond normal work hours in time of need and support
other functions
- Initiative to
guide fellow team members to positively engage with cross
functional teams
- Respectful
behaviour and willingness to adapt company code of conduct
- Initiative to
guide fellow team members to learn, to do their best work
and grow
- Initiative and
courage to explore new ideas and learn from the mistakes
- Perfectionist
approach and meticulous to the finest detail in everything
that you do
- Clear and
concise written & verbal English language communication
as well as presentation skills
- Refined skills
in Excel, Outlook, PowerPoint, Teams of other MS Office software
- Readiness work
in different shifts to support customers in different time zone
Nice to have:- Experience of
image processing software like - Photoshop, GIMP, Inkscape
- Experience of
publishing software like - Adobe InDesign, MS Publisher
- Experience of
working with leading ERP software like - Epicor / SAP / NetSuite
- Great sense of humour
Skills Required
- 6+ years of total working experience in a related domain
- Strong English communication, presentation, negotiation, and interpersonal skills
- High computer proficiency with administration tools and online interactions
- Experience arranging international travel, visas, hotels, and meticulously planned events
- Knowledge of quality management systems and ISO 9001 or AS9100 standards
- Understanding of Lean and Six Sigma principles
- Knowledge of risk identification, management, and mitigation
- Proficiency with Excel, Outlook, PowerPoint, Teams, and other Microsoft Office software
- Willingness to work different shifts and beyond normal hours when needed
- Ability to guide team members and collaborate cross-functionally
- Experience with Photoshop, GIMP, or Inkscape
- Experience with Adobe InDesign or Microsoft Publisher
- Experience with Epicor, SAP, or NetSuite ERP software
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The Company
What We Do
Jaivel Aerospace is a manufacturing technology organization focused on improving the performance of advanced manufacturing programs. Its team of designers, developers, and engineers creates manufacturing processes and tooling, while its manufacturing business can assume responsibility for producing customers’ products. The company applies technology and innovation across aerospace design, engineering, tooling, and production to improve manufacturing operations and deliver practical, user-friendly solutions.
