Experiential / Environmental Project Manager

Overview

The Experiential / Environmental Project Manager leads the full lifecycle of live event production, blending creative vision with technical execution to deliver immersive brand experiences. This role manages budgets, timelines, cross-functional teams, and vendors, ensuring seamless, high-impact events that reflect Cornerstone’s commitment to excellence. Success requires strong leadership, problem-solving, and adaptability in dynamic environments.

Key Responsibilities

• Project & Strategy:
  Define project scope, develop roadmaps, manage timelines, and ensure alignment with client/brand goals.
• Creative & Technical Planning:
  Design immersive environments, sets, and interactive elements; specify A/V, lighting, and tech needs.
• Budget & Vendor Management:
  Create budgets, track expenses, negotiate contracts, and manage relationships with suppliers/vendors.
• Team Leadership:
  Lead internal production, creative, and marketing teams, as well as external labor (staff, crew).
• On-Site Execution:
  Oversee load-in, show flow, execution, and load-out, ensuring quality and adherence to standards.
• Client & Stakeholder Relations:
  Serve as primary contact, communicate updates, manage expectations, and integrate sponsors.
• Pre-Production & Design Support:
  Support sales team on site visits and job pricing; manage sub-vendor procurement and interaction.
• On-Site Management:
  Supervise installation and dismantle of stage sets and trade show booths; manage on-site labor (Non-Union and Union).
• Reporting & Administration:
  Prepare cash spending reports, track expenses, support invoice reconciliation, and assist with HR onboarding and payroll for seasonal staff.
• Communication:
  Act as key point of contact for internal communication; collaborate with FOH/BOH teams to streamline workflows.

Core Skills & Qualifications

• Proven leadership in large-scale event production.
• Expertise in live event tech (Scenic, Décor, A/V, streaming, virtual platforms).
• Strong proficiency with project management tools (Asana, MS Project, Google Suite, Airtable).
• Exceptional communication, organization, and multitasking skills.
• Adaptability for busy, demanding environments (evenings/weekends).
• Understanding of safety protocols and operational excellence.
• Knowledge of theatrical set and trade show booth build carpentry.
• Basic understanding of theatrical lighting, audio, and video systems.
• VectorWorks CAD drafting (basics).
• Must be willing to travel and capable of lifting up to 50 lbs.
• Minimum of 5 years’ experience in the field.

Focus Areas

• Designing unique, engaging attendee journeys.
• Integrating brand storytelling into physical spaces.
• Managing complex fabrication, scenic elements, and interactive tech.

Work Environment

• Flexibility to work evenings and weekends as needed.
• Ability to work in busy environments and tolerate noise during event production.
• Must maintain strict confidentiality and exercise discretion with sensitive company information.
• Willingness to travel to event sites as required.

Equal Employment Opportunity

Cornerstone Technologies is committed to building teams that reflect and support our clients, fans, and artists. We promote environments where everyone can contribute fully and thrive, supporting equal employment opportunity for all applicants regardless of protected characteristics.