Expense Reporting Administrator

Worker Type

Regular

Job Description
 

Summary

Expense Reporting Administrator is primarily responsible for the expense reimbursement process, system data entry and reporting and compliance with Travel and Expense Policies

Position Responsibilities

• Ensures efficient operation, data update and data integrity/reconciliation of the Automated Expense Reporting (AER)
• Conducts training sessions with new employees and others, as needed, on Automated Expense Reporting and Travel Website
• Ensures compliance with the travel & entertainment policy; Monitors corporate credit card reconciliations
• Creates & maintains training videos and manuals as needed
• Updates employee data, chart of account information, workflow routings, validation rules & policy guidelines
• Works with DBT to develop reports to ensure necessary information is captured at reporting periods
• Maintains the P-Card program system
• Performs necessary functions and tests of controls to ensure compliance with Internal Controls over Travel and Expense Reporting
• Works on assignments requiring initiative and effective time management
• Other duties as assigned

Basic Qualifications (Required Skills & Experience)

• High School diploma or GED equivalent is required
• Minimum 4 – 6 years of relevant experience (i.e. database/systems administration) is required or equivalent combination of education, training, and experience
• Experienced in an automated Expense Report Program(s) environment
• Demonstrated strong computer skills and proficiency in MS Office as well as database systems
• Attention to detail and ability to work efficiently while prioritizing workload
• Communicates effectively with internal and external customers. Is customer-service oriented

Other Qualifications & Desired Competencies

• Associates degree or higher
• Strong problem-solving, analytical, interpersonal and communication skills (verbal & written)
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork, collaboration and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

Special Requirements

• U.S. Citizen or U.S. Permanent Resident (Green Card holder) required, per ITAR definition

The salary range for this role is:

$26 - $37

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.