Barr is seeking an expense reimbursement administrator to join our Minneapolis, Minnesota, team. In this hybrid role, you will support Barr’s Accounts Payable Team by reviewing, auditing, and processing employee expense reports while ensuring compliance with company policies and regulatory requirements. You will serve as a key point of contact for employees across the organization, helping them navigate expense policies and resolve questions efficiently. Your work will directly contribute to accurate financial reporting, timely reimbursements, and strong internal controls.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They take ownership of issues and demonstrate strong problem-solving skills, proactively identifying discrepancies, troubleshooting process gaps, and resolving expense-related challenges with sound judgment. They communicate effectively with staff and are committed to delivering accurate work and exceptional internal client service.
Your impact – key responsibilities
Expense report processing: process and post employee expense reports to ensure accurate and timely reimbursement. Process weekly payments for U.S. and Canadian entities. Ensure proper company, currency, and general ledger coding.
Auditing and compliance: ensure employee expense reports comply with internal expense policies and applicable IRS guidelines. Verify appropriate sales tax application at the time of purchase and self-assess tax when necessary for state reporting. Identify correct expense categories and coding for expense report line items.
Expense related support and coordination: serve as a resource for employee questions related to expense report and reimbursement policies. Communicate with employees to reconcile expense report discrepancies and obtain required documentation. Coordinate with other teams to resolve expense report issues. Perform other related duties and ad hoc projects as assigned.
About the opportunity
Hybrid: a hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. This position is based out of Barr's Minneapolis, Minnesota, office.
About you – required core competencies
Experience: three years of relevant experience
Processing expense reports
Proven knowledge of expense report methods and procedures
Demonstrated ability to manage a high volume of expense reports with accuracy
Working knowledge of at least one accounting software package
Software: proficiency in Microsoft Office Suite, including Excel and Outlook
Communication: strong interpersonal, oral, and written communication skills
Must be legally authorized to work in the United States without the need for sponsorship by Barr, now or in the future.
Helpful additional experience (not required)
Associate's degree in accounting or related discipline
Experience working in a project accounting environment
Familiarity with sales and use tax
Experience with Deltek Vantagepoint
Experience working in a multi-company and/or multi-currency environment
Proficiency in creating and editing PDFs using Adobe Acrobat
Experience working in a paperless accounting environment
Compensation
Compensation: Anticipated range of $25.00–$28.00 hourly. Compensation will vary based on relevant experience, education, skill level, and other compensable factors. Employees in this position may also be eligible for a discretionary cash bonus based on team and individual performance. This position is classified as non-exempt (hourly) under the Fair Labor Standards Act.
#LI-Hybrid
Benefits - what we offer
We are committed to providing an employee experience that attracts and retains top talent. That's why we offer a competitive package of employee benefits - including some unique offerings not found at other companies. At Barr, we also believe that learning doesn't stop when you get your degree, which is why we provide coaching, mentoring, and support for ongoing educational opportunities to foster professional development at every stage of your career.
Competitive, affordable insurance plans: Medical, dental, vision, life, disability, accidental death insurance, and flexible spending accounts for medical and dependent care
Retirement benefits: 401(k) retirement savings plan with company contribution and an Employee Stock Ownership Plan (ESOP) with company contribution in Barr stock
Profit distribution: Barr has a "no retained earnings" model and distributes all profit to our employees through our annual bonus distribution plan, ESOP, and dividends to shareholders
Professional development benefits: Annual time and expense allowances, mentorship program, and many internal training opportunities
Work/life balance: Paid time off, holidays, overtime for non-exempt/hourly staff, and compensatory time for exempt/salaried staff (time off or pay for extra time worked), paid family leave
Wellness focus: Ergonomic analysis and equipment, Personal Protective Equipment allowance, wellbeing-focused educational opportunities
Please note that benefits eligibility is determined and may change based on part-time, reduced-time, or full-time status.
About us - why choose Barr
At Barr, you'll join a community of engineers, scientists, and professionals who will help you achieve your ambitions and build a meaningful, rewarding career. You'll serve as a trusted advisor to clients who value Barr's tailored solutions and commitment to exceptional service.
As part of our employee-owned firm, you'll contribute to a culture of commitment and camaraderie where staff can thrive as professionals. We value diverse perspectives and experiences and believe an inclusive workplace is critical to our success.
To learn more about Barr's culture and values, visit: https://www.barr.com/Careers/Our-culture
Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- Three years of relevant experience
- Experience processing expense reports
- Proven knowledge of expense report methods and procedures
- Demonstrated ability to manage a high volume of expense reports with accuracy
- Working knowledge of at least one accounting software package
- Proficiency in Microsoft Office Suite, including Excel and Outlook
- Strong interpersonal, oral, and written communication skills
- Must be legally authorized to work in the United States without the need for sponsorship by Barr, now or in the future
- Associate's degree in accounting or related discipline
- Experience working in a project accounting environment
- Familiarity with sales and use tax
- Experience with Deltek Vantagepoint
- Experience working in a multi-company and/or multi-currency environment
- Proficiency in creating and editing PDFs using Adobe Acrobat
- Experience working in a paperless accounting environment
What We Do
Barr provides engineering and environmental consulting services to clients across the Midwest, throughout the Americas, and around the world. We have been employee-owned since 1966 and trace our origins to the early 1900s. Working together, our 1,000+ engineers, scientists, and technical specialists help clients develop, manage, and restore natural resources. Barr’s project teams work with clients in industries such as power, refining, mining, and manufacturing as well as attorneys, government agencies, and natural-resource-management organizations. Our project sites range from iron-ore mines in South America to wind-power farms in South Dakota, from manufacturing facilities in California to oil-sands fields in western Canada. Barr is an EEO employer. For more about who we are and what we do, please visit our website at www.barr.com
