The Role
Provides high-level administrative support to executives, including calendar and meeting management, travel bookings, communications, recordkeeping, office supply ordering, and coordination with internal departments and external agencies. Supports HR recruitment, onboarding, training, and office events; assists department heads and coordinates housekeeping activities. Requires strong communication, organization, time management, planning, and Microsoft Office skills.
Summary Generated by Built In
Job Purpose:
An Executive Administrative Assistant is an employee who provides high level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees.
Principal Accountabilities (Role & responsibilities):
· Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc.
· Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc.
· Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.
· Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings
· Organizing, compiling, and updating company records and documentation
· Assisting the HR department in scheduling, coordinating and executing training and other office events
· Helping the department heads as and when required
· Liaising with internal and external agencies for smooth administrative functioning
· Assisting Admin Executive Head in all day-to-day activities
· Coordinating with the housekeeping staff for daily activities
Qualification/Competencies:
Educational qualifications: Any Graduate
Experience: Minimum 2 Years
Preferred Industries: Solar / Any industry
Competencies/skills:
· Excellent communication and interpersonal skills are a must
· Proficiency in MS Office is a must
· Excellent organisational and time-management skills
· Quick-thinking, planning, coordinating, and executing skills
Skills Required
- Any graduate degree
- Minimum 2 years of experience
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office
- Excellent organizational and time-management skills
- Planning, coordination, execution, and quick-thinking skills
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The Company
What We Do
KP Group was founded by Dr. Farukbhai Gulambhai Patel in 1994 which is now well recognized group of Gujarat. What started as a logistics service provider in 1994 is now a Rs.100+ Billion business empire. The Group has completed more than 29 years of its successful operations and today consists of several group of companies, all contributing to the fast and robust growth of the group. During the last decade the group has achieved phenomenal growth as a result of diversification into fabrication and galvanizing, renewable energy sector (Solar & Wind), Telecom infrastructure and lately in Green Hydrogen and Ammonia.
