The Role
Manages domestic and international employee travel, including flight and hotel bookings, visa coordination, policy compliance, expense tracking, reconciliations, documentation, and communication. Coordinates with employees, travel agencies, airlines, hotels, visa agencies, and embassies while identifying opportunities to optimize travel costs. Maintains travel reports, invoices, reimbursement records, and booking information.
Summary Generated by Built In
Executive – Travel Admin
About the Company
About the Job
Key Responsibilities
Qualifications & Experience
Remidio is a global pioneer in AI-driven eye care, transforming healthcare with innovative ophthalmic equipment. As India's first to secure CDSCO approval for adaptive ophthalmic AI and CE marking under EU-MDR, we lead early detection of diseases like diabetic retinopathy, glaucoma, and AMD, with ambitions to address systemic conditions like CVD and CKD. Our FDA-registered devices have screened over 16 million patients across 40+ countries, delivering fast, precise diagnoses. Founded 15 years ago with a vision to democratize preventive care, Remidio combines innovation and empathy to make quality healthcare accessible worldwide.
The Executive – Travel Admin will be responsible for managing end-to-end domestic and international travel arrangements, along with travel-related financial and administrative activities. The role involves coordinating bookings, managing visa processes, ensuring adherence to company travel policies, monitoring travel expenses, and supporting cost optimization.
Department: Admin
Reporting Manager: Executive Assistant & Manager – Administration
Location : Bangalore
- Manage end-to-end domestic and international travel arrangements for employees, including flight, hotel and other travel-related bookings.
- Coordinate international visa applications, including documentation, appointment scheduling, application tracking, and liaising with visa agencies and embassies wherever required.
- Ensure all travel arrangements comply with the company's travel policies, approval processes, and budgetary guidelines.
- Manage travel expenses and budgets, ensuring accurate tracking, verification, and reconciliation of travel-related costs.
- Coordinate with employees, travel agencies, hotels, airlines, and other service providers to ensure seamless travel experiences.
- Prepare and maintain travel-related financial reports, expense statements, and reimbursement records.
- Monitor travel bookings and expenses to identify cost-saving opportunities and optimize travel expenditure.
- Maintain proper documentation and records of travel bookings, visa applications, invoices, and reimbursements.
- Ensure timely communication of travel itineraries, booking confirmations, visa updates, and relevant travel information to employees.
- Bachelor's degree in Finance, Accounting, Travel & Tourism, Business Administration, or a related field.
- 1–3 years of experience in a Travel Desk, Travel Administration, or Finance & Accounts role.
- Experience managing domestic and international travel bookings and visa coordination.
- Strong understanding of travel expense management, financial processes, and reimbursement procedures.
- Familiarity with corporate travel policies, approval workflows, and budget management.
- Proficiency in Microsoft Excel and other financial or travel management software.
- Excellent organizational, coordination, communication, and time management skills.
- Strong attention to detail and ability to manage multiple travel requests simultaneously.
Skills Required
- Bachelor’s degree in Finance, Accounting, Travel and Tourism, Business Administration, or a related field
- 1–3 years of experience in travel desk, travel administration, or finance and accounts
- Experience managing domestic and international travel bookings and visa coordination
- Understanding of travel expense management, financial processes, and reimbursement procedures
- Familiarity with corporate travel policies, approval workflows, and budget management
- Proficiency in Microsoft Excel and financial or travel management software
- Strong organizational, coordination, communication, and time management skills
- Strong attention to detail and ability to manage multiple travel requests simultaneously
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The Company
What We Do
Remidio is an innovative ISO 13485 certified medical device company that seeks to create Healthcare Access by combining the simplicity of product design with cutting edge technology and sustainable business model innovations. Remidio uses principles of Design Thinking and involves key stakeholders during the product development process – clinicians, patients, and health workers, with a view to designing product solutions that are simple to use, clinically relevant, reliable, and scalable. Remidio’s CE marked and FDA 510k registered retinal imaging devices have helped screen and impact more than 7.5 million patients in 15 countries globally, as a result of increased access provided by the ease of use and affordability of Remidio’s patented optics on the smartphone platform.
