The Role
Provides administrative and operational support to multiple C-suite executives, including calendar management, travel coordination, expense reporting, correspondence, communications triage, and stakeholder liaison. Supports corporate events such as board meetings, All Hands, QBRs, and executive offsites through vendor coordination, logistics, attendee management, and budget reconciliation. Also tracks project milestones, prepares agendas, records minutes, follows up on actions, and completes research and administrative tasks.
Summary Generated by Built In
The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.
Key Responsibilities
Executive Administrative Support (~60%)
- Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
- Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
- Prepare, review, and submit expense reports accurately and on time.
- Draft, proofread, and format correspondence, presentations, and documents to a high standard.
- Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
- Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
Events & Project Support (~40%)
- Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
- Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
- Support post-event administration including feedback collection, budget reconciliation, and documentation.
- Assist in tracking project milestones and action items for integration and other corporate workstreams.
- Prepare meeting agendas, take minutes, and follow up on action items as directed.
- Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.
Skills, Knowledge and Expertise
Essential Skills & Experience
- Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role.
- Strong organisational skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
- Willingness to work extended hours as required for events.
Desirable Skills & Experience
- Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
- Familiarity with project management tools such as Jira, Confluence, or Asana.
- Experience supporting a fast-growing, global organisation.
Benefits
What We Bring to the Table:
Competitive Benefits & Perks We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.
Competitive Benefits & Perks We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.
- Health & Financial Security:
- Medical, Dental, and Vision insurance
- Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
- 401(k) retirement plan
- Pre-tax transit and parking benefits
- Time Off & Flexibility:
- Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture.
- 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
- One dedicated day per year for volunteering.
- Two professional development days per year to allow uninterrupted professional development.
- An additional PTO day added during milestone anniversary years.
- Robust paid holiday schedule with early dismissal.
- Generous parental leave for all parents (including adoptive parents).
- Work-Life Support & Resources:
- Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
- Backup child and pet care, as well as tutoring services.
- Milestone anniversary bonuses.
- Wellness & Lifestyle Perks:
- Stipend and subsidy contributions toward personally-owned cell phones
- Contributions for gym memberships and health/wellness initiatives.
- Discounted healthcare premiums.
- Healthy meal delivery program subsidies.
Trading Technologies (www.tradingtechnologies.com) is a global capital markets platform services company providing market-leading technology for the end-to-end trading operations of Tier 1 banks, brokerages, money managers, hedge funds, proprietary traders, Commodity Trading Advisors (CTAs), commercial hedgers, and risk managers. With its roots in listed derivatives, the Software-as-a-Service (SaaS) company delivers “multi-X” solutions, with “X” representing asset classes, functions, workflows, and geographies. This multi-X approach features trade execution services across futures and options, fixed income, foreign exchange (FX), and cryptocurrencies, augmented by solutions for data and analytics, including transaction cost analysis (TCA); quantitative trading; compliance and trade surveillance; clearing and post-trade allocation; and infrastructure services. The award-winning TT platform ecosystem also helps exchanges deliver innovative solutions to their market participants and technology companies to distribute their complementary offerings to Trading Technologies’ clients.
Trading Technologies is backed by leading global investment firms Thoma Bravo, one of the world’s largest and most experienced software investors, and 7Ridge, a global growth equity firm focused on technology-enabled businesses.
This investment supports Trading Technologies’ continued focus on product innovation, platform scalability, and long-term growth for customers and partners worldwide.
Trading Technologies (TT) is an equal-opportunity employer. Equal employment has been, and continues to be, a required practice at the Company. Trading Technologies’ practice of equal employment opportunity is to recruit, hire, train, promote, and base all employment decisions on ability rather than race, color, religion, national origin, sex/gender orientation, age, disability, sexual orientation, genetic information, parental status, veteran, or any other protected status. Additionally, TT participates in the E-Verify Program for US offices.
About
Trading Technologies is a Software-as-a-Service (SaaS) technology platform provider to the global capital markets industry. The company’s award-winning TT® platform connects to the world’s major international exchanges and liquidity venues in listed derivatives alongside a growing number of asset classes, including fixed income and cryptocurrencies. The TT platform delivers advanced tools for trade execution and order management, market data solutions, analytics, trade surveillance, risk management, and infrastructure services to the world’s leading sell-side institutions, buy-side firms, and exchanges. The company’s blue-chip client base includes Tier 1 banks as well as brokers, money managers, hedge funds, proprietary traders, Commodity Trading Advisors (CTAs), commercial hedgers, and risk managers. These firms rely on the TT ecosystem to manage their end-to-end trading operations. In addition, exchanges utilize TT’s technology to deliver innovative solutions to their market participants. TT also strategically partners with technology companies to make their complementary offerings available to Trading Technologies’ global client base through the TT ecosystem.
Skills Required
- Demonstrable experience providing C-suite or executive office administrative and operational support
- Strong organizational skills and exceptional attention to detail
- Proficiency in Microsoft Office Suite and Google Workspace
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion and professionalism
- Ability to manage competing priorities in a fast-paced environment
- Willingness to work extended hours as required for events
- Exposure to corporate events, project coordination, or executive support in a technology or financial services firm
- Familiarity with Jira, Confluence, or Asana
- Experience supporting a fast-growing, global organization
Trading Technologies Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Trading Technologies and has not been reviewed or approved by Trading Technologies.
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Healthcare Strength — Health coverage is described as competitive, with multiple plan options, discounted premiums, and wellness initiatives such as gym subsidies and healthy meal programs.
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Leave & Time Off Breadth — Paid time off is portrayed as generous, combining substantial PTO, paid holidays, flexible schedules, and added allowances like training days and volunteer time.
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Parental & Family Support — Family supports include generous parental leave for primary caregivers, backup care for children, adults, and pets, adoption assistance, and dedicated spaces for new mothers.
Trading Technologies Insights
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The Company
What We Do
Trading Technologies creates professional trading software, infrastructure and data solutions for a wide variety of users. Be aware of fraudulent job postings: It has come to our attention that individuals pretending to represent Trading Technologies are posting fake job ads on LinkedIn and possibly other job boards. These individuals conduct candidate interviews via Skype and extend offers, likely with the intent to collect personal information such as banking information, social security number or date of birth. They use a Gmail email address that is not affiliated with Trading Technologies. Only emails using a tradingtechnologies.com or trade.tt email address are authentic. Although we use third party recruiting agencies on a case-by-case basis, all candidates speak with a staff member who has a valid company email address before any offers are extended or personal information collected. Our open positions are posted on BuiltIn and on the Careers page of our website.
Why Work With Us
Cited by Crain's and Built In Chicago as one of Chicago’s best places to work, Trading Technologies is a pioneering financial technology firm that constantly pushes boundaries in the trading industry. TT is a highly collaborative and culture-first organization that fosters an environment of creativity and camaraderie to achieve results.
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