Personal & Administrative Assistant

Bracebridge is looking for a dynamic professional to provide high level administrative support as well as personal assistance to various executive members of the firm. You will be acting as their assistant and liaison in both their personal and professional lives. Demonstrating sound judgment, discretion, and the ability to think on their feet, qualified candidates must be able to find ways to maximize and leverage the executives’ time. You must be able to work effectively under pressure, balance priorities, meet deadlines, and deliver high quality, error free work. The incumbent will be expected to prioritize their day in order to meet the needs of the executives whom they support.

Primary Responsibilities:
• Exercise initiative and independent judgment in managing the executives’ schedule, daily work and personal activities
• Coordinate and manage personal and professional calendars
• Assist the executive with managing internal and external correspondence that relate to work and personal activities
• Plan and book travel itineraries, including flights, hotels, and transportation for business and personal trips
• Provide consistent administrative support including updating contact information, preparing expense reports, and completing other office organization tasks
• Household tasks such as coordinating home maintenance, scheduling repairs, and managing utility services
• Handle certain bill payments and manage online accounts, such as utilities, subscriptions, or memberships
• Take care of personal errands as needed
• Make purchases on behalf of the employer as requested, ensuring quality and budget compliance
• Become involved with special project work as needed
• Handle all personal information with the utmost confidentiality and integrity

Requirements:
• 3 years minimum work experience
• College degree and relevant work experience; prior experience working for a financial services company would be a plus
• Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
• Ability to manage multiple tasks, prioritize effectively, meet deadlines, and deliver high quality, error free work in a fast-paced environment
• Strong interpersonal and communication skills
• Strong work ethic, initiative, and a proactive approach
• Ability to discreetly handle confidential and sensitive information
• Extensive experience with logistics and travel
• Driver’s license