Hello,
Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:
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Human Resources
Important Applications Instructions:Please complete this application in entirety by providing all of your work experience, education and certifications/
license. You will be unable to edit/add/change your application once it is submitted.
Job Requisition ID:R00052756Job Category:Professional and TechnicalOrganization:Office of the Vice Chancellor AdministrationLocation/s:Main Campus JacksonJob Title:Executive Legal Assistant - Vice Chancellor's OfficeJob Summary:Under general direction, provides high-level legal administrative support for the General Counsel and Associate General Counsel, performing a variety of responsibilities to include secretarial, technical and administrative functions; performs other related duties as assigned.Education & ExperienceEducation and Experience Required:
Degree (Associate or Bachelor) with five (5) years of administrative support experience.
Certifications, Licenses or Registration Required:
N/A
Knowledge, Skills & AbilitiesKnowledge, Skills, and Abilities:
Communicate effectively both verbally and in writing with diverse groups including top level administrators, officials and board members; prepare concise and accurate written communications; prepare legal documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; exercise analytical and independent judgment; coordinate a variety of projects simultaneously; read, research, explain rules, regulations, policies and procedures related to the medical center operations; accurately record/transcribe meeting minutes; learn medical center organization and key contact personnel; identify and research sources of data within the organization to obtain information, maintain confidentiality; maintain cooperative working relationships. Understand standard secretarial procedures and legal office management techniques; correct English grammar, punctuation, spelling and proofreading; business formats, technical legal terms and processing legal forms, procedures for filing and serving legal documents; record keeping and filing systems; levels of government and legal system; standard office equipment and software applications; legal research methods using Westlaw and LexisNexis; principles of internet research; effective telephone techniques.
Responsibilities
- Conduct legal research using local, state, and federal resources and prepare research reports.
- Verify research findings and assist staff with legal references.
- Manage administrative support for the General Counsel and Associate General Counsel.
- Maintain legal records, litigation files, and court documents.
- Coordinate calendars, meetings, conferences, and departmental schedules.
- Draft legal correspondence, reports, memoranda, and other documents.
- Process subpoenas and Public Records Act requests.
- Serve as liaison between the Office of General Counsel, university leadership, and the public.
- Maintain confidential records, meeting minutes, and agendas.
- Recommend improvements to office policies and administrative procedures.
- The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional lifting and carrying up to 10 pounds, occasional driving, occasional reaching, constant sitting, occasional standing, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)
Skills Required
- Associate or Bachelor degree with five years of administrative support experience
- Experience conducting legal research using Westlaw and LexisNexis
- Ability to prepare legal documents, correspondence, memoranda, and research reports
- Experience managing legal records, litigation files, court documents, subpoenas, and Public Records Act requests
- Strong verbal and written communication skills with diverse stakeholders, including executives and board members
- Proficiency with standard office software/applications and internet research methods
- Ability to maintain confidentiality, transcribe meeting minutes, coordinate calendars, and manage multiple projects
What We Do
The University of Mississippi Medical Center, located in Jackson, is the state's only academic health science center. Its mission is to improve the lives of Mississippians by educating tomorrow's health care professionals, conducting health sciences research, and providing cutting-edge patient care. UMMC houses seven health science schools and provides wide-ranging patient care programs, including the state's only children's hospital.
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