Executive Governance Manager

Description

The Executive Governance Manager provides high-level support to the CEO, COO, and Board of Directors while overseeing the Foundation’s governance activities, board and committee operations, policy administration, and related compliance functions. This position serves as a key liaison among the CEO, Board, committees, senior staff, and external partners to ensure effective information flow, accurate documentation, timely follow-through, and strong alignment with the Foundation’s mission, bylaws, policies, and strategic objectives.

Key Responsibilities:

• Executive and Board Support: Provide high-level administrative and governance support to the CEO, COO, Board of Directors, and board committees, including calendar coordination, meeting preparation, conference room reservations, registration and travel arrangements, and timely follow-up on assigned action items.
• Board and Committee Operations: Manage and maintain Boardvantage (board management software) for Board and committee members, meetings, agenda materials and supporting documents, attendance records, and related communications.
• Meeting Coordination and Documentation: Prepare and distribute agendas, meeting materials, and supporting documents; coordinate logistics for Board and committee meetings; transcribe and maintain accurate minutes; and ensure records are organized, complete, and accessible.
• Governance Administration: Maintain governance calendars, board and committee rosters, term tracking, committee assignments, conflict of interest processes, board orientation materials, governance documents, and related records.
• Policy and Compliance Support: Assist with the development, review, implementation, and maintenance of governance policies, procedures, bylaws, committee charters, record retention practices, and other compliance-related materials.
• Strategic Governance Coordination: Support the CEO and Board in advancing governance best practices, strategic planning, board engagement, committee effectiveness, and alignment with the Foundation’s mission and strategic objectives.
• Document and Records Management: Maintain organized filing systems, resource binders, governance records, grant opportunity files, policy documents, and other official Foundation materials.
• Program and Event Support: Assist Foundation staff including the Office Manager, with planning, implementation, and on-site coordination of Foundation programs, meetings, events, luncheons, and special initiatives.
• Liaison and Communication: Serve as a professional point of contact between the Board, committees, CEO, senior staff, volunteers, and external stakeholders, ensuring clear communication and adherence to applicable Foundation guidance, including policies related to volunteers in the workplace.
• Special Projects and Office Support: Provide support for special projects as assigned by the CEO, COO, or senior staff and assist other team members as needed.
• Weekly Meetings: Coordinate and attend a weekly catch-up meeting with CEO and COO to discuss and layout plans for upcoming meetings and events. 
• Relationship with Office Manager: Meet weekly and coordinate event details if/when assistance is needed. Coordinate meeting room set-ups, address needs such as meals and/or snacks for meetings, management of office visitors or guests, staff luncheons or outings, holiday parties/events, board retreats, conference planning, and other special events or activities.
• Volunteer Interaction: Engage with volunteers adhering to the guidance in the “Volunteers in the Workplace” document.
• Other Duties: Perform other duties as assigned that support the Foundation’s governance, operations, compliance obligations, and strategic objectives.

Requirements

Job Requirements:

• Excellent customer service, interpersonal, written, and oral communication skills, including the ability to listen carefully and communicate professionally with diverse audiences.
• Strong organizational and project management skills, with the ability to prioritize multiple tasks, meet deadlines, and maintain exceptional attention to detail.
• Proficiency with Microsoft Office and experience with board management software such as Boardvantage preferred.
• Ability to take initiative, anticipate needs, resolve issues, and carry projects through to completion with minimal supervision.
• Ability to work effectively both independently and as a collaborative team member in a fast-paced environment while maintaining high standards of accuracy and professionalism.
• Working knowledge of nonprofit governance practices, board and committee operations, policy administration, recordkeeping, and compliance processes preferred.
• Ability to develop rapport, build trust, and maintain confidentiality when working with Board members, committee members, staff, volunteers, and community partners.
• Positive attitude, sound judgment, discretion, flexibility, and a professional demeanor.

Education and Experience Requirements:

• Associate degree required; bachelor’s degree preferred.
• Three to five years of applicable executive administrative, governance, board support, nonprofit operations, or related experience required.
• Experience in a foundation, nonprofit, philanthropic, or mission-driven environment highly desirable.