Executive Director, Human Resources

JOB TITLE:

Executive Director, Human Resources 

DEPARTMENT:

President

PAY RANGE:                                     

$125,000 - $155,000 depending on education and experience. Full-time, 12-mos.,benefit eligible.

Unlock Exceptional Benefits at FVCC (Worth ~$25K)!

 You'll receive generous employer contributions towards your Health/Vision & Dental, up to 15 vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Public Employee's Retirement System and a 403(b) match up to 7%. And that's not all - invest in your continued education when you explore Tuition Waiver benefits for you and your dependents! 

FLSA:

Exempt

SUMMARY

The Executive Director of Human Resources oversees the college's workforce planning strategies in collaboration with senior administration and other members of the administrative cabinet, and is responsible for day to day management related to employee recruitment, retention, professional development, performance management and coaching, and employee relations of college faculty and staff to carry out the college mission; manages campus payroll, benefits and retirement programs; participates on the president's executive team, advisory council, and budget development; and develops, maintains, enforces, and communicates personnel policies and procedures to all employees.

ESSENTIAL DUTIES

Strategic Leadership and Planning

• Provides overall vision, strategic and operational leadership, policy guidance, and direct management of all human resources and payroll functions
• Develops and implements a comprehensive human resources strategic plan aligned with the College’s priorities and commitment to long-term sustainability
• Serves as member of the college's executive cabinet and president's advisory council, contributing to the college’s strategic planning and budget development processes and providing oversight to recruit and retain an effective workforce to carry out the college mission, vision, and strategic initiatives. Ensures HR serves as a strategic partner to academic and administrative leaders across the institution, enhancing the adoption of best practices, implementing value-added services, and effectively using financial resources.
• Oversees workforce planning strategies that align with the college mission, vision and strategic goals

Payroll 

• Provides strategic direction for payroll operations, systems, and compliance programs supporting a complex college environment.
• Oversees semimonthly payroll, responsible for all institutional payroll processing functions and reporting for employees for more than $1 million in monthly remittances to employees, tax agencies, retirement systems, and benefit providers. Ensures payroll accurately reflects participant elections.
• Leads process and system improvement initiatives that enhance efficiency, strengthen controls, and improve data integrity.
• Interprets and implements complex federal, state, and college payroll regulations and financial policies.
• Maintains audit readiness through accurate documentation, records management, and reporting practices.

Employee and Labor Relations

• Provides oversight of employee relations matters, including performance management, corrective action, skill development, and conflict resolution. 
• Administers key provisions of four public union collective bargaining agreements, including discipline procedures, grievance administration, and contract interpretation.
• Negotiates collaboratively with union groups to recommend changes to balance college and financial resources. 
• Serves as the Title IX Coordinator for employees and upholds a system for investigation and resolution of complaints involving faculty and staff partnering with legal counsel as appropriate. 
• Cultivates a collaborative environment and demonstrates a leadership style that inspires positive interactions, from onboarding through opportunities for mentorship, training, and growth.

Talent Management and Development

• Oversees recruitment of candidates, onboarding of new employees, and classification processes.
• Builds upon existing and develops innovative talent recruitment and retention programs to improve engagement, performance, and career progression 
• Leads staff and organizational development and training programs and initiatives to increase employee engagement and retention to fulfill the college’s strategic goals. 
• Develops and manages career paths, performance management processes, succession planning, and reclassification reviews. 

Policy Administration and Compliance

• Translates complex employment and regulatory matters into clear, actionable guidance.
• Advises supervisors and leadership on policy interpretation, disciplinary processes, and due process considerations. 
• Ensures institutional compliance with applicable federal and state employment laws and regulations, including but not limited to Title VI, ADA, FLSA, and FMLA.
• Oversees development, implementation, and consistent application of HR policies and procedures.
• Maintains audit readiness through accurate documentation, records management, and reporting practices.
• Interprets and monitors federal/state laws and regulations to develop and implement policies, procedures and forms to achieve compliance with the state and federal regulations.
• Conducts ongoing surveillance of communicable disease incidents affecting the campus community; escalates concerns to leadership and public health officials as needed to support timely intervention and outbreak prevention.

Operations and Management

• Oversees the college’s unemployment and workers compensation programs.
• Oversees student employment processes on campus for federal and state work-study and other student positions. Reviews department requests for student employees, validity of work performed, establishes supervisory oversight for a value-added student experience. 
• Leads a high-performing HR team and works closely with senior leadership, campus committees, and the Business Office to ensure alignment of people practices, payroll operations, and financial stewardship.
• Recommends and manages the annual budget for the Human Resources area.
• Provides oversight of HRIS functionality, data integrity, and reporting. Facilitates implementation of new systems to improve efficiency and effectiveness. 
• Designs metrics and measures to assess the value of related employee activities, and coordinates, compiles, and reports on staff demographics, recruitment, turnover, professional development, performance management, recognition, and service awards, etc. 
• Participates actively and with initiative in continuous improvement efforts to provide quality fiscal services and data analysis to aid administrators in the decision-making process.
• Formulates, implements, and manages initiatives and projects.

Compensation and Benefits

• Directs comprehensive employee benefits programs, including mandatory and optional retirement plans, health and welfare benefits, and other employee benefits. 
• Participates on the Montana University System Inter-Unit Benefits Council as the state community college representative.  
• Oversees staff compensation programs. Collaborates with compensation consultants to solidify benefits and compensation strategy, including updating of current systems, coordination of labor market study factors and benefits renewal cost projections. 
• Oversees the issuing, completion, payment, and records retention of all campus employment contracts, including but not limited to annual contracts, faculty workloads, student work-study, continuing education, senior institute, and adjuncts. 
• Counsels employees on retirement options and assists with the completion of retirement documentation, including post-retirement programs
• Attends related trainings, workshops, and professional development
• Cross trains to perform other departmental and team functions; backfills for staff as needed 
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships 
• Maintains professional ethics and confidentiality in accordance with applicable laws and policies
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities
• Performs other duties as assigned
• Reports to the President

MINIMUM QUALIFICATIONS

• Master’s degree from an accredited institution in a field appropriate to the responsibilities of the position and a minimum of five years of senior human resources and payroll experience, including significant proven experience in leadership and collective bargaining; OR,
• Bachelor’s degree from an accredited institution in a field appropriate to the responsibilities of position and a minimum of seven years of senior human resources and payroll experience, including significant proven experience in leadership and collective bargaining.    

PREFERRED QUALIFICATIONS

• Professional certification in Human Resources (PHR, SPHR, etc.)
• Master’s degree or higher from an accredited institution.
• Related work experience at a community college, higher education or public administration.

KNOWLEDGE, SKILLS AND ABILITIES

• Skill in overseeing a large and complex payroll system
• Skill collaborating with key stakeholders in senior higher education administration, the college community, and public.
• Skill in utilizing and implementing information systems and providing services that instill a data-informed approach to decision making.
• Demonstrated ability to innovate in all operational areas.
• Excellent skill in all forms of communication.
• Skills in hiring, coaching, and managing employees.
• Skill and ability to operate a variety of computer and software applications. 
• Ability to work within the policies and procedures of FVCC.                  
• Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community.
• Ability to maintain effective and positive professional relationships.        
• Ability to follow and issue directions.                            
• Demonstrated communication, technology, presentation, customer service, and interpersonal skills.
• Ability to work effectively with people from a variety of culturally diverse backgrounds. 
• Ability to intermittently work non-traditional schedules including evenings, weekends, etc. Ability to maintain regular and acceptable attendance levels.                       
• Ability to maintain a high level of confidentiality of sensitive data.
• Ability to successfully pass a criminal background check.                                                           
• Ability to respond in the event of an emergency. 
• This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry.    Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:
In order to be considered for this position, applicants must apply online at https://www.fvcc.edu/about/careers-at-fvcc; paper submission of applications or resume materials are not accepted for open positions.  FVCC does not retain application materials for future consideration. Additionally, applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND
• A current, comprehensive resume or curriculum vitae; AND
• Unofficial transcripts for all degrees held and Professional Certifications, when applicable. As a condition of employment, the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted; AND
• Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume.  Additionally, FVCC conducts post-offer criminal background checks. 

EQUAL EMPLOYMENT OPPORTUNITY:  FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran’s status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law.  These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.  

FVCC BOARD POLICY:  The FVCC Board Policy Manual is available to review at https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:  FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process.  No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT:  Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans’ Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans’ preference in internal actions such as promotion, transfer, reassignment, and reinstatement.  Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file.  To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at https://www.opm.gov/forms/pdf_fill/SF15.pdf) and email it along with document(s) that verify your eligibility for employment preference to [email protected]. Claims for Veterans' preference must be received by Human Resources prior to position closing date.    

WINDFALL ELIMINATION PROVISION:  Based on the Windfall Elimination Provision, FVCC employment may not be covered by Social Security.  To learn more about the Windfall Elimination Provision click https://www.ssa.gov/pubs/EN-05-10045.pdf.