Executive Assistant

Unto Labs is a team of low-level engineers pushing distributed systems to the the physical limits of modern hardware. We are building the next generation of Layer 1 blockchain technology and the consumer applications that will bring it to millions of people worldwide.

We are looking for an Executive Assistant who can partner closely with our founders to unblock their time to stay focused on strategy and engineering.

As an Executive Assistant, you’ll serve as a trusted right hand to our company founders. You won’t just keep calendars but help streamline operations and be front line support for internal company matters.

Executive & Strategic Support

• Manage complex calendars, prioritizing and resolving conflicts

• Act as a gatekeeper / filter for inbound requests, balancing urgency vs importance

Operations & Administration

• Oversee payroll, travel, event, and other operational logistics (in coordination with finance/HR)

• Manage vendor contracts, invoices, and expense processes

• Coordinate internal systems, tools, and process improvements

• Ensure smooth office operations (even if hybrid / remote) and onboarding/offboarding of employees.

Events & Programs

• Plan, coordinate, and execute company and team events (offsites, all hands, social, recruiting events)

• Manage event logistics, budgeting, vendor relationships, travel, venues

• Lead internal culture programs, wellness or team ritual events

Immigration / Global Mobility

• Manage immigration / visa processes for international hires (work with outside counsel)

• Track visa timelines, renewals, compliance

• Serve as point of contact for global employees and legal / immigration teams

Cross-Functional Projects & Stakeholder Management

• Lead, coordinate or support cross-functional initiatives (e.g., onboarding improvements, internal infrastructure projects)

• Work to assist HR, Finance, Legal, Engineering, People Operations, Recruiting operations.

• Serve as liaison to external partners, service providers, travel agencies, legal counsel

Miscellaneous & Special Requests

• Be ready to take on ad hoc requests and emergent priorities

• Travel with executives when needed

• Occasionally support personal tasks when appropriate (within boundaries)

Must-haves / Required

• Strong track record of owning operations and executing cross-functional programs

• Excellent verbal & written communication, high emotional intelligence, discretion

• Superb organization skills, attention to detail, bias toward proactivity

• Ability to juggle many competing priorities and pivot when needed

• Comfortable with ambiguity; ability to create structure

• Strong judgment, confidentiality, and professionalism

Nice-to-haves

• Experience managing payroll, HR systems, or global mobility / immigration

• Experience in event planning (onsite + offsite)

• Familiarity with finance, invoicing, legal, or contract management

• Multi-lingual or experience working across geographies

• An interest in crypto and/or blockchain

Work Setup / Preferences

• In-person San Francisco

• Must be open to frequent travel

• Part-time candidates will be considered if able to travel and meet deliverables

• Competitive salary

• Flexible work arrangements, generous vacation

• Comprehensive health, dental, vision benefits

• Learning & training stipend, conference budget

• Travel reimbursement, work equipment & tools

• A seat at the table: your voice will matter in how we scale

Please submit your resume and a short cover letter explaining:

1. Why you want to work with Unto Labs

2. Examples of projects / programs you’ve managed end-to-end

3. Any experience with payroll, immigration, or events

4. Your interest in crypto and/or blockchain