Executive Automation Officer

About Invisix

Semiconductor manufacturers can't build what they can't measure. Invisix Measuring Systems is a fast-growing scale-up in the high-tech industry, developing next-generation metrology solutions for the semiconductor sector. We work at the intersection of optics, software, and data.

We're a small team, but the depth of knowledge inside Invisix is anything but small. Our culture is professional and fast-paced, with short communication lines and a strong sense of shared purpose. Everyone here is committed, and everyone knows their work directly contributes to something bigger.

The Role

We're looking for an Executive Automation Officer to run and automate the administrative side of our leadership team: calendar and inbox, travel, visitors and the office amongst others.

Your first job is to AI-away as much of the CEO's and the leadership team's administrative load as you can. You'll start by doing the work yourself: keeping the CEO's day sane, triaging her inbox, booking travel for the leadership team, hosting visitors and making sure the office works. But every one of those tasks is something to automate, not something to keep doing by hand indefinitely. Wherever a task repeats, you build the agent, workflow or script that removes it. We'll measure success by how much of the leadership team's admin load quietly disappears over your first year. Once it has, we want you turning the same instincts on the rest of the company.

You'll spend most of your time supporting the CEO and about a third supporting the rest of the leadership team. You'll be the first person in this function, so you'll set it up the way you think it should run, working closely with our Chief of Staff.

Key Responsibilities

Automate first

• Treat every recurring admin task as a target: design and build the automation that removes it, rather than defaulting to doing it by hand on repeat

• Use whatever fits the job: LLM assistants (Claude) and their agents, low-code automation (Power Automate, n8n, Zapier, Make), or simple scripts. As a deep-tech company, we expect you to think outside the box here

• Know when a tool is good enough to trust unattended and when a human still has to look

• Once your own role runs on autopilot, turn outward: show colleagues what you built, help other teams automate their own admin, and become the person people come to when they want something manual to go away

Run the CEO's day, until it runs itself

• Resolve calendar conflicts, help team members gain access when they need it, protect deep-work time, and prepare her for what is coming

• Triage the inbox daily: answer what you can, draft what she should send, flag what needs a decision, and let the rest go

• Prepare briefing notes and face lookbooks before important meetings

• Track commitments made in meetings and make sure they close

Handle logistics for the leadership team

• Book flights, hotels, ground transport and visas for trips, including last-minute changes

• Be on call during important international travel by the leadership team in case of emergencies

• Process expenses and reimbursements

• Coordinate visiting customers, investors and partners, and help organize team events and offsites

Keep the office running

• Keep the office stocked, the meeting rooms working, and the visitor experience good

• Help new hires land: desks, accounts, first-week logistics

• Facilitate the administrative things that otherwise land on engineers, and automate the ones you can

Is this you?

We care more about how you think than about your CV. But it would be great if you recognize yourself in:

• You already love using AI tools to do real administrative work, and you can show us something you built that saved you or someone else meaningful time. Prompting well is the baseline; connecting tools, handling the failure cases, and knowing where the limits are is the skill

• You are organized in a way that survives interruptions. Several people will bring you urgent things at once; you can hold the list, prioritize it, and communicate what you did

• You have excellent written and spoken English, you are discreet with the sensitive documents you'll see, and you are pleasant to work with. This is a small team, and the person in this role plays a real part in setting the tone. Dutch is a plus, but not required

• You are comfortable in a technical environment. You do not need to understand physics, but you should be at ease among people who do, and curious enough to pick up the vocabulary

Nice to have, but please apply if you don't have it (yet)

• Microsoft 365 administration hero

• Experience with low-code or workflow tools (Power Automate, Zapier, n8n, Make)

• Experience with international travel and visa logistics

• Basic scripting (Python or similar)

• A background in a hardware or deep-tech company

• Experience with Dutch office administration

• You have supported a senior executive or leadership team before, in any sector, and you know what it takes to keep one running without being asked

What We Offer

• A role with a clear mandate, direct access to the founders, and the freedom to build the function from scratch

• Competitive salary and benefits, including an Employee Share Ownership Plan

• A learning and development budget to support your growth, including a budget for the AI tools you want to try

• An office in the heart of Eindhoven, a 5-minute walk from the train, full of people building something that has not been built before

Interested?

If this sounds like your kind of challenge, we'd like to hear from you, even if you only recognize yourself in part of this description. Submit your resume, and let's find out together if there's a match.

If this isn't quite the right position for you but you're still interested in Invisix, reach out to us at [email protected].

Diversity & Inclusion

We're committed to a diverse and inclusive workplace, where ideas and individuals flourish. We welcome applicants from all backgrounds and judge candidates on merit and potential contribution, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or other identity characteristics. What we're looking for is talent with integrity, a collaborative mindset, and a drive to make an impact.

Your Data

Your application data is processed by Invisix and kept in our applicant tracking system so we can consider you for this role and future opportunities. See our privacy policy for details: invisix.com/privacybeleid/