The Role
The Executive Assistant supports the executive team with administrative tasks, assists HR functions, and oversees office operations ensuring efficiency and confidentiality.
Summary Generated by Built In
Executive Assistant with Administrative & HR Responsibilities
Introduction
Job Summary
We are looking for an experienced Executive Assistant who will also play a pivotal role in supporting administrative functions and assisting the HR department. The ideal candidate will be a proactive multitasker with exceptional organizational skills, attention to detail, and the ability to manage various tasks with efficiency and discretion.Core Job Responsibilities & Duties
- Executive Support:
- Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
- Handle sensitive information with confidentiality and professionalism.
- Prepare reports, presentations, and correspondence for internal and external communications.
- Assist in managing and prioritizing incoming requests and emails.
- Administrative Duties:
- Oversee office operations, including maintaining supplies, managing vendors, and handling facilities-related tasks.
- Streamline administrative processes and implement improvements to increase efficiency.
- Collaborate with different departments to facilitate cross-functional communication and projects.
- Human Resources Support:
- Assist in recruitment efforts by scheduling interviews, conducting initial screenings, and maintaining candidate databases.
- Coordinate onboarding activities for new hires, including paperwork, orientations, and training schedules.
- Support HR initiatives such as employee engagement programs, performance evaluations, and benefits administration.
- Maintain accurate and updated employee records and assist in HR-related compliance tasks.
- Project Coordination:
- Support special projects or initiatives as assigned, providing administrative and logistical assistance.
- Collaborate with team members to ensure project deadlines and objectives are met.
Qualification Standards & Company Requirements
- High school diploma or equivalent (required); bachelor’s degree in Hospitality Management or a related field (preferred)
- Proven experience (3 years) as an executive assistant, administrative assistant, or in a similar role.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office Suite and other relevant software.
- Understanding of HR functions and basic knowledge of employment laws and regulations is a plus.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Detail-oriented with strong organizational and multitasking skills
- Ability to work under pressure and adapt to changing situations
- Proficient in hotel management systems, property management systems, and relevant software
- Proficient in Microsoft Office and hotel & restaurant software(s)
- Must have a flexible work schedule
Skills Required
- Proven experience (3 years) as an executive assistant, administrative assistant, or in a similar role
- High school diploma or equivalent
- Bachelor's degree in Hospitality Management or a related field
- Strong organizational and time-management skills
- Excellent communication skills, both written and verbal
- Proficient in MS Office Suite and other relevant software
- Understanding of HR functions and basic knowledge of employment laws and regulations
- Detail-oriented with strong organizational and multitasking skills
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The Company
What We Do
Thind Management is a hospitality company providing comprehensive hotel and restaurant management services, emphasizing exceptional guest experiences and operational excellence with a 'We'll Take It From Here' approach.
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