About this Position:
This is not a typical assistant role. You’ll work directly with a solo physician in a functional medicine practice — someone who values precision, trust, and a calm, well-run environment. You’ll be the person who keeps everything moving, from patient experience to daily operations.
What You'll Do
Operations
- Manage scheduling, patient flow, and daily operational priorities
- Serve as the primary point of contact for all incoming calls and patient inquiries
- Convert prospective patient inquiries into booked complimentary consultations
- Verify that scheduled supply orders have been received and inventory remains fully stocked
- Assist with basic bookkeeping and financial record keeping
Executive Support
- Anticipate needs and support day-to-day priorities with minimal direction
- Represent the office professionally in all communications and interactions
- Assist with scheduling, coordination, and logistics as needed, including occasional personal tasks
QUALIFICATIONS
- Demonstrated experience supporting a high-performing executive or comparable principal
- Exceptional interpersonal and communication skills, with a warm and professional demeanor
- Background in sales, patient conversion, or consultative phone communication preferred
- Proficiency in Microsoft Word, Adobe, and the ability to learn new systems quickly
- Valid driver’s license and reliable transportation required
- Highly organized, discreet, and self-motivated with strong attention to detail
- Direct access to decision-maker (no layers, no bureaucracy)
- High-trust environment where your work actually matters
- Stability + meaningful patient-facing work
- A role where professionalism and ownership are truly valued
Join our team to make a meaningful impact in healthcare administration! We value energetic professionals who thrive on organization and efficiency. If you are ready to bring your expertise in office management, combined with a passion for supporting medical professionals, apply today!
Qualifications Experience Required Executive Support Operations Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
What We Do
OPS Security Group specializes in providing comprehensive, professional security solutions to businesses, communities, and executives throughout Pennsylvania, New Jersey, New York, Delaware, Maryland, Virginia, Washington D.C., West Virginia, Ohio, Nevada, and Florida. With unrivaled expertise, we're committed to ensuring your peace of mind, safety, and business continuity. Let's secure your future, together.
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