Role Description
Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent
Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans
Expense reporting: manage timely and accurate reconciliation of expenses
Cross-functional coordination: serve as a point of contact between executives and their direct reports, facilitating communication, follow-ups, and alignment across teams
Task and priority tracking: help the executives stay on top of key deliverables and follow-ups
Meeting coordination: schedule and manage logistics for internal and external meetings, including room bookings, agendas, and relevant materials
Project and event coordination: oversee or track special projects and events on the executives’ behalf
Internal communication: assist with drafting executive messages to the company and support internal alignment.
In this role, you will work closely with the executive team to provide comprehensive executive-level administrative support. This role is crucial to the efficiency and effectiveness of our executives, ensuring seamless communication and coordination of activities. This role requires a proactive and detail-oriented professional with excellent organizational, communication, people, and problem-solving skills.
Core Responsibilities
Required Qualifications
4+ years of relevant experience, including supporting C-level executives
Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency
Strong written and verbal communication: can draft executive-level correspondence with polish and clarity
Attention to detail: meticulous execution of complex tasks
Proactive mindset, resiliency to changing environments, and collaborative
Discretion and professionalism: trusted to handle sensitive information with the utmost integrity
Availability and flexibility: while this is a standard business hours role, ability to flex availability occasionally outside normal working hours is expected — particularly to support executives traveling across time zones
Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms
Skills Required
- 4+ years of relevant experience, including supporting C-level executives
- Exceptional organizational and time management skills
- Strong written and verbal communication
- Technical proficiency with Google Workspace and Microsoft Office
What We Do
TeraWatt Infrastructure finances, develops, owns and operates electric vehicle charging assets for the permanent transition to vehicle electrification. We are hiring for a number of positions! Please visit the Careers page on our website for more information.
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