Position Summary
We are seeking a highly organized and proactive Executive Assistant to support senior executives based in California. This role requires exceptional coordination, communication, and problem-solving skills to manage executive schedules, streamline operations, and serve as a trusted liaison between leadership and internal and external stakeholders.
The ideal candidate is a highly resourceful, intelligent, and proactive individual who can quickly understand our processes and operate at a comparable level to the team. This includes conducting research, making outbound calls, and independently identifying and presenting practical, well-thought-out solutions.
Strong attention to detail, sound judgment, and the ability to handle confidential information with the highest level of discretion are essential for success in this role.
Key Responsibilities
Manage executive calendars, scheduling meetings, appointments, and travel arrangements
Act as the primary point of contact between executives and internal/external stakeholders
Prepare reports, presentations, briefing materials, and correspondence
Screen, prioritize, and respond to emails, calls, and requests on behalf of executives
Coordinate meetings, including agendas, logistics, minutes, and follow-ups
Support project coordination across departments, ensuring deadlines are met
Handle confidential and sensitive information with strict discretion
Assist with expense reporting, document management, and administrative tasks
Anticipate executive needs and proactively resolve scheduling or operational conflicts
Liaise with cross-functional teams including operations, HR, finance, and project management
Qualifications Required:
Bachelor’s degree in Business Administration, Communications, Management, or related field
3–7 years of experience as an Executive Assistant or similar senior administrative role
Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and scheduling tools
Excellent written and verbal communication skills
Proven ability to manage multiple priorities in a fast-paced environment
Preferred:
Experience supporting C-level executives
Background in construction, energy, infrastructure, or industrial sectors
Familiarity with project management tools (e.g., Asana, Monday.com, Smartsheet)
Experience working in hybrid or multi-location corporate environments
Key Skills
Executive calendar and travel management
Communication and stakeholder coordination
Organization and time management
Confidentiality and professional discretion
Problem-solving and anticipation of executive needs
Project coordination and multitasking
Work Environment
Fast-paced, high-performance corporate environment
Why Join Us
Work directly with senior leadership on high-impact national projects
Be part of a rapidly growing company in energy and infrastructure sectors
Competitive compensation and long-term career growth opportunities
Exposure to strategic decision-making at the executive level
Compensation
Competitive base salary (based on experience)
Medical insurance
Paid time off and holidays
Top Skills
What We Do
BaRupOn LLC, founded in 2014, is a vertically integrated American manufacturing and technology company operating across multiple industries. Over the past decade, BaRupOn has evolved into a diversified enterprise with capabilities in medical manufacturing, power generation, healthcare logistics, and advanced technologies. With a strong commitment to innovation, operational excellence, and public-sector collaboration, BaRupOn has built a proven track record of delivering mission-critical solutions to federal agencies and strategic partners across the United States.
