Administrative Assistant

Company Summary:

Atavistik Bio is a privately-held clinical stage biotechnology company accelerating the discovery and development of transformative precision allosteric therapeutics to address serious unmet patient needs. Our proprietary AMPS™ platform allows us to rapidly unlock functional cryptic pockets across a broad range of target classes to accelerate the development of groundbreaking medicines. We have rapidly established an emerging pipeline of allosteric therapeutics with the potential to achieve superior efficacy and tolerability profiles by leveraging the power of allostery. 

Atavistik Bio is led by an experienced team of drug hunters with a proven track record of developing marketed small molecule therapies and supported by top-tier investors, including The Column Group, Nextech Invest, Lux Capital, Regeneron Ventures, and RA Capital Management. 

Position Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations and administrative activities. Reporting to the VP, Head of Operations, this individual will serve as a key partner in driving efficiency through strategic calendar management, cross-functional coordination, and administrative support across the executive suite and senior leadership team. The ideal candidate is polished and proactive, with a proven track record of supporting senior leaders in a fast-paced, high-growth environment, and brings exceptional judgment, discretion, and organizational skills. This role is primarily onsite, with the team seeking in-office support five days per week; occasional flexibility to work remotely and/or outside normal business hours is required. 

Key Responsibilities:

• Provide administrative support to members of the Senior Leadership Team, including calendar management, travel management, expense reporting, and meeting coordination 
• Serve as the primary point of contact by welcoming visitors in a friendly and professional manner
• Coordinate logistics for events including for Board and Scientific Advisory meetings, company-wide meetings, outings, off-site meetings, and team-building initiatives
• General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies
• Assist with planning and execution of company website updates and social media content 
• Maintaining conference trackers and ensuring we have representation at important conferences  
• Other duties as assigned to support the team and general office needs 

Required Qualifications:

3-5 years of professional administrative support or relevant experience
Must have experience working in a small biotech/start-up environment 
Effective organizational and time management skills, including attention to detail and ability to successfully multi-task
Must have excellent written and verbal communication skills  
Strong interpersonal skills with a collaborative, team-oriented approach
Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs
High level of professionalism and discretion in handling confidential and sensitive information
Demonstrate a strong sense of urgency and accountability, with consistent and reliable follow-through on tasks
Proficiency with videoconferencing (Zoom) along with products in the Microsoft Office Suite – Outlook, PowerPoint, Word, Excel, Teams  
Experience with Canva, Adobe Photoshop or similar tools to support social media efforts