Executive Assistant

JOB DETAILS 

Title: Executive Assistant  

Position Type: Part Time, 30 hours/week 

Schedule: Primarily Monday–Friday, 1:30 PM – 6:30 PM (occasional shifts 12 PM – 6 PM based on CEO needs; occasional weekends for events). 

Salary Range: $22–$24/hour 

Reporting Location: In-Person, Carlsbad, CA  

Verdani Partners is seeking an Executive Assistant to work directly with a high-level executive, supporting daily personal and business-related tasks. The ideal candidate is highly organized, adaptable, and comfortable managing a variety of tasks. This role focuses on personal tasks and event planning, with cross-training to assist with administrative tasks as needed. 

This role will report directly to the CEO and will also need to collaborate with the operations team for administrative and event-related support.   
Please see the “About Us” section below or visit our website (www.verdani.com) to learn more about our firm.  
 

RESPONSIBILITIES  

Personal Assistant Tasks: 

• Provide day-to-day personal and family support for the CEO 

• Manage scheduling and coordinate personal appointments and calendar needs  

• Assist with pick-ups and drop-offs for the CEO’s two children. 

• Manage and post content on the CEO’s professional social media accounts (LinkedIn, Instagram, Facebook) 

• Run personal errands (dry cleaning, groceries, returns). 

• Coordinate pet care for the CEO’s dog, including veterinary and grooming appointments 

• Support vehicle and home related maintenance coordination. 

Event Planning & Support 

• Lead execution of external community events (approx. 2 per week, typically after 5 PM) 

• Support internal team engagement events and special company events (Annual Retreat, Holiday Party, etc.) 

• Share live updates and highlights to social media channels during events 

• Support the company’s Annual Summit and VIBE nonprofit activities 

Administrative & Operations Support  

• Serve as backup support for the Operations and Events Coordinator 

• Assist with mailing correspondence and general administrative errands as needed 

QUALIFICATIONS & SKILLS 
We recognize that the job requirements may vary, and that not every candidate may possess all the required or preferred experience. We will consider candidates who demonstrate a combination of the required and preferred experience, as well as a proactive and positive "Can Do" attitude in their professional approach. 

Required:  

• High school diploma  

• Valid driver’s license 

• Strong verbal and written communication skills  

• Comfortable managing and posting content on social media platforms on behalf of another individual 

• Ability to capture clear, professional-quality photos and short videos using a smartphone 

• Highly organized with strong attention to detail and follow-through  

Preferred:  

• Prior experience as an executive, personal, or administrative assistant  

• Interest in or alignment with sustainability-focused work  

PLATFORMS & SOFTWARE  

Preferred:  

• Familiarity with Office 365, Microsoft Teams, and Monday.com 

LANGUAGES 

• Fluent in English  

• Fluent in Portuguese and/or Spanish 

WORKING CONDITIONS AND PHYSICAL DEMANDS 

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:  

• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer  

• Repetitive motions involving the wrists, hands, and/or fingers 

• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary 

• Close vision requirements due to computer work 

• Adequate hearing for effective communication in-person and/or on the telephone 

• Ability to move objects weighting up to 25 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously.  

• The job is performed indoors in a traditional office setting where moderate noise levels may be present.  

Reasonable accommodations are available upon request to enable individuals to perform the essential functions of the job. 

At Verdani Partners, we’re committed to an inclusive, accessible hiring experience for all applicants. If you need accommodations such as alternate formats, assistive tech, or communication support—we’re here to help.  

Request support by filling out our accommodation request form, calling (213) 281-5990, or emailing [email protected].  

Everyone deserves the chance to apply and thrive with dignity! 

ABOUT VERDANI PARTNERS  

Verdani Partners is a leading ESG consulting firm dedicated to advancing sustainability in the built environment on a global scale. Our mission-driven organization comprises an international team of experts with over 25 years of experience in real estate, sustainability, and ESG. We specialize in greening new and existing large building portfolios and supporting corporate sustainability needs. Verdani manages ESG programs for over 20 real estate firms with over $660 billion AUM and more than 8,900 properties across 1.3 billion square feet of diversified, global portfolios. Our core services include climate resilience, decarbonization, net zero strategies, healthy buildings, biodiversity, DEI initiatives, data management, green building certifications, ESG frameworks, regulatory and annual reporting, ESG education, and stakeholder engagement. Our clients consistently rank #1, #2, and in the top five among their peers on global real estate ESG benchmarks such as GRESB and A to A+ on PRI.    

Verdani’s corporate ESG, technical services, communications, and green building certifications departments, along with our key program verticals and ESG workforce development programs, bring an impressive breadth of expertise to each portfolio and project. Our approach is to identify and prioritize effective solutions that can be sustained over the life of the building, adding economic, social, and environmental value along the way. As a GRESB Global Partner, GRESB Training Partner, and member of the GRESB Benchmarking Committee, we actively participate with USGBC, ULI Greenprint, and Nareit. Since 2023, Verdani has been a Certified B Corporation™, part of a global community of businesses that meet high standards of social and environmental impact, pledging to use business as a force for good®. Our talented team of experts combines passion with an above-and-beyond commitment to sustainability, delivering exceptional results for our clients while maintaining a balance between work and family needs. 

Verdani is a fast-growing organization that prioritizes community and employee well-being. We offer an array of excellent benefits, including flexible work schedules, health insurance contributions, life and short-term disability insurance, paid time off, a 401k program with employer contributions, an employee assistance program, annual educational and conference allowances, and monthly internet and food stipends. 

Joining the Verdani team means becoming part of something bigger. We are a diverse and dedicated group that feels more like a family, united by a shared goal: making a difference in the world now and for future generations. Our environment is laid-back yet professional, filled with talented individuals who believe in making work enjoyable and impactful. 

Verdani is an equal opportunity employer. We welcome all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Verdani is committed to providing a work environment free of discrimination and harassment, ensuring equal employment opportunities for all employees. 

Thank you for your interest in this position at Verdani Partners! 

**As a result of the large number of applications we receive, we are unable to provide immediate individual updates on your application status. However, if you are chosen for an interview, you will receive direct communication via email. 

Beware of imposters posing as recruiters! Always verify that emails, including those regarding job interviews and offers, come from Verdani's official email addresses, such as @applytojob.com or @verdani.com. Please note that we never send checks or request payment for equipment.