How you'll make a difference:
- Provide flexible, reliable administrative support to 6 Partners and their teams, ensuring seamless day-to-day operations.
- Manage complex calendars across multiple time zones, prioritizing meetings and deadlines with minimal guidance.
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
- Prepare and reconcile expense reports, timesheets, and financial records accurately and on time.
- Develop and maintain accurate records and databases using tools such as SharePoint.
- Conduct research and prepare reports or presentations for special projects and strategic initiatives.
- Coordinate meetings, conferences, and events, ensuring timely and efficient arrangements.
- Actively participate in internal event planning and support external client events.
- Serve as a client liaison, fostering strong relationships and ensuring exceptional service.
- Provide backup reception duties and assist with studio operational initiatives.
- Prepare and submit annual continuing education credits on behalf of Partners.
- Be present in our downtown Toronto studio at least 4 days per week.
Who you are:
- A graduate of a post-secondary administrative program or related discipline is preferred
- 5+ years of high-level administrative experience, ideally supporting senior executives.
- Intermediate to advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Skilled in calendar management, travel coordination, and expense reconciliation.
- A self starter with excellent organization and self-motivation skills
- Ability to proactively make decisions and priority calls with little guidance
- Excellent oral and written communication skills.
- A self-starter who can make decisions and prioritize tasks independently.
- Demonstrated ability to work collaboratively in a team environment and manage responsibilities autonomously.
Nice to have:
- Architecture, Engineering, and Construction or Consulting industry experience
- Working knowledge of Miro
- Proficiency with InDesign
- Familiarity with document management systems and virtual collaboration tools
Top Skills
What We Do
Hello. Glad you stopped by. In fact, we were hoping you’d stop by because we’re unabashedly passionate about design and love to connect with those who feel the same.
We’re a team of architects, urban planners, interior designers, structural, mechanical and electrical engineers, and landscape architects who truly believe design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share.
And we don’t just say that. We mean it!
We’ve come together because we see the important challenges facing communities becoming increasingly complex. We believe the diverse perspectives and expertise of our multidisciplinary team uniquely position us to tackle these challenges in ways our competitors can't. We even have clients who would tell you we’ve made the impossible possible!
Our work includes designing for urban vibrancy, health and wellness, transportation, education, arts and culture, residential, retail, and commercial, as well as mixed-use solutions which incorporate an increasing number of these.
As a group of creatives, we’re known as people who think outside the box. But the truth is we’re usually pushing, pulling, cutting, carving, sketching and modelling our clients' needs that eventually become places for communities to enjoy.
If you’re interested in thinking outside the box with us, we want to hear from you
