The Role
As the Executive Assistant to the CEO, you will manage calendars, handle communications, coordinate travel, and drive projects while maintaining discretion and professionalism.
Summary Generated by Built In
We are looking for a very organized Executive Assistant at our headquarter in Berlin who will be the right hand of our CEO.
What will you get to do in this Executive Assistant role?
As the Executive Assistant to our CEO, you will play a critical role in enabling one of the driving forces behind Nelly to operate at maximum impact. This role goes far beyond calendar and inbox management. You are the operational backbone of the Co-Founder’s office, ensuring priorities, communication, and execution flow seamlessly in a fast-moving, high-growth environment.
About Nelly
We are a Tech Company and we believe healthcare should feel a lot less like paperwork… and a lot more like people. So we’re building the technology that lets medical practices run smoothly, simply, and without all the admin chaos that slows everyone down.
Our platform turns messy processes into smart, automated workflows, from patient journeys to billing to next-generation payments. Powered by AI, built for real humans, and designed to give medical teams the time and headspace they desperately need.
Why? Because Europe is facing a massive shortage of medical assistants. And if we don’t rethink how practices operate, the system won’t be able to keep up. We’re here to fix that, not with band-aids, but with real transformation.
We’re backed by €50M in Series B funding from world-class investors and are scaling fast to build Europe’s leading healthcare fintech. Our vision: empower over a million medical practices and make life better for millions of patients.
But here's the part we’re proudest of: we only work with nice people. It’s our number-one rule. No egos, no drama. Just kind, curious, hardworking humans building something meaningful together.
If that sounds like your kind of place — welcome to Nelly.
You will:
- Own and manage the Co-Founders calendar, prioritizing meetings and commitments based on business goals and impact across multiple stakeholders
- Handle sensitive information with discretion and professionalism, acting as a role model for operational excellence and confidentiality.
- Prepare high-quality internal and external communications including memos, decks, meeting notes, briefings, and presentations, often working closely with all departments.
- Coordinate seamless travel and logistics, including itineraries, accommodations, visas, and event planning for offsites, board meetings, and key leadership gatherings.
- Handle ad-hoc requests and drive projects as required
What you'll bring:
- German skills on a native level is a must
- You thrive in complexity and are highly skilled at creating clarity and momentum across shifting priorities.
- Attention to detail and ability to work efficiently and accurately when under pressure to meet tight deadlines
- Organized and always one step ahead, constantly reviewing all activities and improving efficiency
- You possess excellent judgment, a proactive mindset, and a deep sense of ownership — nothing slips through the cracks on your watch.
- Positive and proactive attitude with a solution-oriented approach
- Excellent communication skills with stakeholders internally and externally
- Maintains absolute discretion and confidentiality at all times
What we offer:
- Move your way: BVG ticket or a Swapfiets membership to cruise through the city
- Stay active: Urban Sports membership to sweat, stretch, or sauna your way through the week
- Gear up: Top-of-the-line equipment that actually makes work feel smooth
- Work your style: Flexible hours and a hybrid setup in the heart of Berlin-Mitte
- Change of scenery? Enjoy up to 4 weeks of workation wherever inspiration hits
- Grow fast: A dynamic environment, a steep learning curve, and endless opportunities to level up
- Join the ride: Be part of an AI-powered fintech that’s shaking up the German healthcare market
- Own it: Real responsibility, independent work, and plenty of freedom to make an impact
- Office vibes: A cozy, dog-friendly office where good vibes are basically mandatory
- Snack heaven: A fridge full of cold drinks and snacks waiting to be claimed
We celebrate diversity and welcome individuals of all genders (m/f/d) to apply — and because we know confidence gaps and impostor syndrome can get in the way, please don’t hesitate even if you don’t meet every single criterion; if you’re exceptional, tell us why, and we’d genuinely love to hear from you.
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The Company
What We Do
Nelly is a cutting-edge healthcare payments company, revolutionizing medical practice workflows with its patient check-in and check-out software. Our dynamic team of industry experts has a passion for tech- and data-driven innovation and is dedicated to providing efficient solutions. We are well-financed with 20M in venture capital from world-class investors such as Lakestar, GFC, b2venture, and Motive Partners
