We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.
Key Responsibilities- Manage executive calendars, schedule appointments, and coordinate complex meetings.
- Handle email correspondence, phone calls, and communication on behalf of the executive.
- Prepare reports, presentations, meeting minutes, and documentation as required.
- Coordinate domestic and international travel, including visas, itineraries, and logistics.
- Maintain confidentiality while managing sensitive information and business documents.
- Liaise with internal teams, clients, and external partners to ensure smooth communication.
- Support project tracking, follow-ups, and task management for executive initiatives.
- Oversee office-related coordination, event support, and administrative tasks as needed.
- Conduct research, compile data, and prepare briefs to assist decision-making.
- Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong command of English (Arabic is a plus).
- Excellent communication, organisational, and time-management skills.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
- Ability to handle multiple priorities with discretion, accuracy, and professionalism.
- Experience managing travel arrangements and working in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Professional and polished demeanour.
- High level of integrity and trustworthiness.
- Ability to anticipate needs and take initiative.
- Experience working with C-level executives or multinational companies in the UAE.
Top Skills
What We Do
Global Software Solutions Group Veracious product line is a series of robust banking platforms that provide core banking, payment systems, custom process automation, and document management solutions for banks and financial institutions in Middle East & Africa. This cutting-edge product line features the Veracious Payments Hub, Digital Banking and the DMS, all built on the Torus Lowcode development platform software.
Global Software Solutions Group is a software solutions provider that aims to solve mission-critical problems that financial institutions face today. Our software solutions bring together our Low Code platform, the payments product line and customized service offerings to solve mission-critical statements in core banking, payments, process automation, and document management. The Payments Hub is GSS's flagship product.
