Executive Assistant

Job Title: Executive Assistant

Job Type: Full-Time

Location: On-site
Our Mission

Blackrock Neurotech is 100% focused on improving human lives through neuroscience research and technology. The passion and dedication behind this mission has nurtured a dynamic, enjoyable and fulfilling corporate environment in which learning, and growth are commonplace. We operate in an innovative field that requires our staff to meet the highest standards. Every step of the way, we encourage one another by providing continuous motivation and promoting a healthy work environment.

Community Contributions

Not only are Blackrock’s employees committed to improving lives through their work, but many also strive to improve the community by volunteering in their spare time. Our efforts vary from donating blood and feeding the hungry to volunteering at the Utah Food Bank. We also value community education —teaching science labs to children, coaching sports teams, and teaching first aid courses. We take pride in our employee’s extracurricular activities that contribute to the betterment of local communities.

In order to provide a safe and productive work environment, all offers of employment at Blackrock Neurotech are contingent upon a thorough background check. A criminal history will not automatically disqualify a candidate from an offer of employment.

About the role
Blackrock is seeking a highly experienced and professional Executive Assistant to provide high-level administrative support to the Executive team. This role requires exceptional judgment, superior organizational skills, and the ability to manage complex scheduling, communications, and confidential information. The Executive Assistant will proactively anticipate the needs of Executives, ensuring seamless operations across executive functions and contributing to overall organizational efficiency.

The ideal candidate will demonstrate advanced experience supporting senior leadership, managing competing priorities, and handling sensitive information with the highest level of discretion. Onsite required in our office located in Salt Lake City.

What you'll do

• Maintain, update, and optimize complex calendars and schedules for the Executive team.
• Arrange domestic and international travel, including itineraries, logistics, and lodging.
• Serve as a liaison between Executives and internal/external stakeholders, ensuring timely responses and follow-up actions.
• Monitor and prioritize incoming communications on behalf of Executives.
• Handle confidential and sensitive information with the highest level of discretion, maintaining security and professionalism at all times.
• Assist with special projects, research, and preparation of briefing materials.
• Support general executive administrative functions, including document management, meeting preparation, catering coordination, and visitor support.
• Maintain accurate and organized records, files, and documentation systems.
• Collaborate with the Director of Administration and Employee Experience to ensure alignment on priorities and workflow.

Qualifications & Requirements

• Associate or bachelor’s degree in business administration or related field preferred.
• Minimum of five years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role.
• Proficiency in office software, including MS Word, Excel, Outlook, and project management tools.
• Experience managing complex calendars, coordinating travel logistics, and preparing executive-level correspondence.
• Strong ability to anticipate executive needs and maintain proactive communication.
• Exceptional organizational, interpersonal, written, and verbal communication skills.
• Outstanding time management, prioritization abilities, and attention to detail.
• Demonstrated ability to maintain strict confidentiality and handle sensitive information securely.
• Ability to multitask and perform effectively under pressure.

Physical and Other Requirements

• Ability to work in office setting
• Sitting and standing while typing
• Light travel may be required (5-10%)