As an Executive Assistant you will:
- Manage a dynamic, complex calendar to ensure alignment of priorities and optimal use of the CEO’s time.
- Oversee all aspects of the CEO’s professional and personal schedule, including domestic and international travel, itineraries, meetings, family commitments, and business obligations.
- Provide comprehensive administrative support: correspondence, travel coordination, meeting preparation, reports, presentations, meals and lodging, and expense management.
- Capture meeting notes, track action items, and relay key information to ensure follow through and leadership alignment.
- Deliver regular updates on priorities, progress, and action items.
- Handle phone calls, emails, and written communications on behalf of the CEO with accuracy and professionalism.
- Take ownership of special projects and assist with personal planning as needed.
- Ask clarifying questions to ensure alignment and desired outcomes.
- Support planning and coordination of corporate events, office activities, and team offsites.
- Excel in fast paced, high pressure settings; adept at reading the room, adapting to shifting priorities and personalities, and maintaining composure to drive productive outcomes.
Executive Assistant Qualifications:
- U.S. Citizenship required.
- Minimum of a high school diploma; bachelor’s degree preferred.
- At least 5 years of experience as an Executive Assistant, including experience supporting C-suite leaders.
- Exceptional verbal and written communication skills with the ability to be both personable and professional.
- Proven ability to maintain strict confidentiality, discretion, and sound judgment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organization, scheduling, and prioritization skills with impeccable attention to detail.
- Experience managing relationships with external vendors and consultants.
- Ability to manage multiple priorities and follow through on all commitments.
- Demonstrated traits of ownership, adaptability, emotional intelligence, versatility, conscientiousness, and a big picture mindset.
Additional things we would like to see:
- Experience supporting executives in a government contracting or high security environment.
- Strong project coordination or operations support background.
- Skilled in event planning and logistics for meetings, offsites, or corporate functions.
- Proficiency with collaboration tools such as SharePoint, Zoom, Teams, or Slack.
- Demonstrated ability to anticipate needs and solve problems proactively.
- Excellent judgment, discretion, and emotional intelligence in handling sensitive matters.
- Positive, professional presence that contributes to a strong and engaged company culture.
Top Skills
What We Do
Reinventing Geospatial (RGi) is a leading geospatial expert working with Defense, Intelligence, and Federal clients to achieve mission success and solutions for varied mission-critical programs. Projects at RGi span a wide range of software and analytical methodologies and lie at the intersection of software development and geospatial intelligence. We work with soldiers and geospatial analysts to produce solutions that allow them to develop better situational understanding of complex operational pictures. We do everything from data collection to UI/UX development and advanced deep learning, using a broad toolset including Python, C#, and ArcGIS. Our projects include cutting-edge R&D efforts, as well as large mission programs incorporating data processing/optimization, data dissemination techniques, visualization, and collaboration across the commercial and government sectors.
At RGi, we also pride ourselves on our company culture. We ensure that our work environment is a welcoming and fun place for everyone. In addition to offering competitive benefits, including company-paid healthcare and company vacations, we also embody the following values:
BE UNIQUELY YOU: You are a name, not a number…quirks and all. We embrace diversity and individuality.
TRUST IS A TWO-WAY STREET: Our leadership proves they have our best interests in mind through their actions. They put people over profits. There is earned mutual trust.
JUMP THROUGH FLAMING HOOPS: We feel a part of the mission, we don’t just do what is expected. We go above and beyond to innovate and create solutions…making an immediate and important impact.
SPEAK UP: We embrace and maintain open communication across the company. We voice our concerns, questions, comments, suggestions, and praise.
PAY IT FORWARD: We give back to our community, not because we have to but because we genuinely care.
