Executive Assistant

Posted 3 Days Ago
Be an Early Applicant
Hiring Remotely in México
Remote
Mid level
Blockchain • Software • Automation
The Role
Seeking a highly organized Executive Assistant to support the executive team with administration, scheduling, document preparation, and project coordination.
Summary Generated by Built In

At Salvo Software, we specialize in custom software development, delivering innovative and scalable technology solutions across a variety of industries. Our team partners with global clients to design, build, and implement high-quality software that meets their unique business needs.

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. This role requires someone who thrives in a fast-paced environment, can anticipate needs, and ensures that all administrative processes run efficiently.

Key Responsibilities
  • Provide direct administrative support to the executive team, including scheduling, correspondence, and calendar management.
  • Prepare and review documents, reports, and presentations with exceptional accuracy and attention to detail.
  • Handle confidential information with discretion and professionalism.
  • Manage email communications, prioritize incoming requests, and follow up on outstanding items.
  • Coordinate meetings, travel arrangements, and logistics for executives and cross-functional teams.
  • Support data entry and record management within CRMs and internal systems.
  • Track deadlines, assist in project coordination, and ensure timely completion of assigned tasks.
  • Collaborate with different departments and maintain organized digital records across tools like Google Workspace and HubSpot.

Requirements

To be successful in this role, you should have the following qualifications:

  • 4+years as Executive Assistant (preferable to C-suite)
  • Fast Typing Ability Minimum typing speed of 55+ words per minute.
  • Attention to detail. Every detail counts, mention this phrase as your cover letter: Blue strawberries.
  • Bilingual Fluency Proficiency in both English and Spanish is required.
  • Punctuality: You must be punctual and reliable in meeting deadlines.
  • Organization skills and strong organizational abilities are essential for effective task management.
  • Open availability you must be available during standard work hours for on-call responsibilities.
  • Experience with data entry.
  • Experience with CRM, Hubspot, Telegram, and G-suite.

Nice to Have Skills

While not mandatory, the following skills are desirable and will be considered a plus:

  • Familiarity with Communication Tools such as Slack or similar and CRM.
  • Familiarity with Project Management Tools such as ClickUp or similar.
  • A persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed.
  • A curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations.

Job Type

  • Full-time (with slightly irregular hours).

Benefits
  • Remote Work This is a work-from-home position, preferably open to candidates based in Mexico (Guadalajara preferrable) or LATAM

Top Skills

Clickup
CRM
Google Workspace
Hubspot
Slack
Telegram
Am I A Good Fit?
beta
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.

The Company
HQ: VANCOUVER, WA
16 Employees
Year Founded: 2017

What We Do

We design custom-built solutions to help you transform, scale, and grow your business along with a team that cares about you.
Salvo software is a global firm with near-shoring capabilities headquartered in Vancouver, WA. That provides cost-effective software solutions to guide enterprises and startups through digital transformation.
We help our partners to improve their client’s customer experience and optimize their business process times by providing hand-selected teams of experts that meet their needs and help them to make smart decisions.

Similar Jobs

In-Office or Remote
Mexico City, Cuauhtémoc, Mexico City, MEX
In-Office or Remote
16 Locations
70K-88K Annually

Shadow Light Studios Logo Shadow Light Studios

Executive Assistant

Agency • Marketing Tech • Software
Remote
5 Locations

Shadow Light Studios Logo Shadow Light Studios

Executive Assistant

Agency • Marketing Tech • Software
Remote
5 Locations

Similar Companies Hiring

Standard Template Labs Thumbnail
Software • Information Technology • Artificial Intelligence
New York, NY
10 Employees
PRIMA Thumbnail
Travel • Software • Marketing Tech • Hospitality • eCommerce
US
15 Employees
Rain Thumbnail
Web3 • Payments • Infrastructure as a Service (IaaS) • Fintech • Financial Services • Cryptocurrency • Blockchain
New York, NY
40 Employees

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account