AccelOne builds innovative software solutions for US clients, fostering a dynamic, collaborative, and inclusive environment.
Position OverviewWe’re seeking a highly organized, proactive Executive Assistant to support our executive leadership (CEO/COO/CFO). You will manage complex calendars across time zones, coordinate communications, and ensure preparation and follow-through for meetings, travel, and strategic initiatives. This role requires excellent judgment, discretion, and the ability to thrive in a fast-paced, tech-services environment.
Work Hours: Full-time, with consistent overlap with US time zones (minimum 4 hours daily).
Key Responsibilities- Calendar & Inbox Ownership: Plan, prioritize, and safeguard executive time; coordinate internal/external meetings; anticipate conflicts; triage emails with clear next steps.
- Meeting Ops: Prepare agendas, briefs, and decks; capture minutes and track action items to completion.
- Travel & Expenses: Arrange domestic/international travel, visas, lodging, and itineraries; process expense reports; optimize cost and time.
- Documentation & Reporting: Draft and format correspondence, reports, and presentations; maintain executive files and SOPs.
- Cross-functional Liaison: Coordinate with Delivery, Sales, People/HR, and Finance; interface with clients and partners on behalf of executives.
- Project Support: Light project management (timelines, checklists, follow-ups) using Asana/Trello/Notion; track deadlines and status.
- Events & Logistics: Coordinate offsites, all-hands, and vendor relationships.
- HR/Recruiting Support (as needed): Interview scheduling, onboarding coordination, and access requests.
- Confidentiality: Handle sensitive information with absolute discretion and professionalism.
- 3+ years as Executive Assistant or similar supporting senior leadership (tech/services preferred).
- Advanced English (C1) — excellent written and verbal communication.
- Expert with Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint); familiarity with Asana/Trello/Notion; plus: ATS (Breezy), e-signature, and expense tools.
- Strong prioritization, time management, and stakeholder communication.
- High ownership, attention to detail, and problem-solving.
- Bachelor’s degree preferred.
- 95% conflict-free calendar for executives.
- Same-day confirmation for priority meetings and travel holds.
- 100% of action items tracked with clear owners and due dates; on-time completion.
- High satisfaction from executives and key stakeholders.
- Competitive compensation (contractor or payroll; USD for contractor roles).
- Remote-friendly culture, growth opportunities, and impactful work with US clients.
- Collaborative, inclusive team.
Top Skills
What We Do
Our company was created by small team of seasoned professionals with almost 100 years of combined experience in the IT Industry who have come together with the common goal of solving software development's biggest challenge: delivering quality solutions on-time and on-budget. Now, with multi-national teams across the Americas we are ready to help you with your software consulting and staffing needs.
