Executive Assistant

We founded Grid to design future-proof solutions for financial firms and startups struggling to keep pace with the breakneck advance of fraud tactics. A new player in the fraud prevention space with deep roots in financial business management, we came by our mission the hard way.

After our consumer business fell victim to one of the infinite variations of fraud, our co-founders set out to create a platform that’s more of a fortress than a tool — saving our clients millions in annual revenue and a ton of restless nights. The result? A fraud prevention platform that integrates multiple data providers into a single, powerful solution designed for rapid deployment and ease of use.

• Check and collect company mail 2–3 times per week from designated location(s)

• Sort, organize, and scan incoming mail; distribute digitally to appropriate employees

• Monitor and check the company voicemail regularly; transcribe and route messages to the relevant team members

• Perform general administrative support tasks as needed, including but not limited to:

• Data entry

• Document preparation and filing

• Scheduling or calendar coordination

• Maintain confidentiality and handle sensitive information with discretion

• Communicate effectively with internal teams to ensure smooth flow of information

• Provide flexible support and adapt to changing administrative needs

• Proven experience in an administrative, executive assistant, or office support role

• Strong organizational and time management skills

• High attention to detail and accuracy in handling mail and messages

• Ability to maintain confidentiality and handle sensitive information discreetly

• Proficient in using office equipment (scanner, voicemail systems, etc.) and digital tools (e.g., email, PDFs, Microsoft Office or Google Workspace)

• Excellent written and verbal communication skills

• Self-motivated and able to work independently with minimal supervision

• Reliable transportation for regular mail pickups (if offsite)

• Comfortable with flexible, task-based work schedule (approx. 2–3 times per week)

• High school diploma or equivalent required; additional administrative training or certifications a plus

• Live in or in proximity to Oakland, California