Executive Assistant

POSITION SUMMARY:

B Capital is seeking an experienced Executive Assistant to provide primary support to the Healthcare Investment team. The individual will take full responsibility in managing the day-to-day schedule and needs of multiple Partners, as well as providing event management and administrative support to the team. Additionally, the individual will work as part of the broader B Capital team by corresponding with other Executive Assistants and team members in our global offices on daily tasks and long-term initiatives.

KEY RESPONSIBILITIES:

Administrative Support:

• Manage ever-changing complex calendars with an understanding of business priorities to offer alternatives and considerations as needed to maximize the teams time and efficiency.
• Schedule, coordinate, and oversee a wide variety of internal and external meetings that are both on-site and off-site.
• Organize complex domestic and international travel arrangements. Anticipate and coordinate point-to-point travel and logistical needs.
• Organize and prepare materials in advance of meetings, maintain files and record-keeping systems, including files that may be confidential.
• Prepare and submit expenses for the Partner in accordance with company guidelines.
• Provide support to B Capital's external visitors and guests by assisting with meeting setup, catering, and logistics.
• Support business objectives under guidance by building relationships with clients and client’s assistants to coordinate schedules and facilitate information flow.
• Assist with event planning, CRM management, and any ad hoc projects that may arise.
• Assist in occasional personal requests, including reminders and paperwork.

Event Management:

• Plan, coordinate, and execute a range of internal and external events for the Healthcare team, including team offsites, investor meetings, client receptions, and leadership summits.
• Oversee overall event logistics: including venue confirmation, vendor coordination, catering, and guest communications, ensuring a seamless and professional experience.
• Work closely with the broader team to manage guest lists, invitations, and RSVPs, ensuring accurate tracking and follow-up.
• Maintain a calendar of recurring and ad hoc events, proactively managing timelines and deliverables to ensure timely execution.
• Provide on-site support and oversight during events to ensure smooth operations, addressing any issues promptly and professionally.
• Serve as the main point of contact for all event-related coordination and inquiries.

Miscellaneous:

• Provide additional support to the CFO on travel arrangements and calendar management.
• Troubleshoot immediate IT issues in the office (e.g., video conferencing, printer issues).
• Coordinate with front desk staff to book conference room space for meetings.

DESIRED QUALIFICATIONS & SKILLS:

• 5-8+ years of experience working in a fast-paced environment supporting senior executives
• BS/BA degree in a relevant discipline
• Event planning/coordination will be added advantage
• Strong knowledge in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and Google suite of products
• Ability to occasionally work outside normal office hours to accommodate Asian and European time zones, including responding to timely e-mail requests as needed
• Prior experience working as an Executive Assistant in finance, Venture Capital, PE, or a Law firm is preferred, but not required

ABOUT B CAPITAL

B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With more than $9 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm’s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.

B CAPITAL GROUP CORE VALUES:

• Generosity: We’re collaborative and always willing to share our time and knowledge. 
• Resilience: We’re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
• Open-mindedness: We’re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative. 
• Will: We believe in the companies we’ve invested in and we’ll do everything in our power to help them change the world for the better.
• Teamwork: We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues. 
• Humility: We add value by going beyond for founders and LPs. We strive to let our work speak for itself. 

The salary range is $70,000 - $110,000 and will be commensurate according to relevant experiences.

The salary range applies to California candidates only. The actual salary may be subject to change.