About the Role
We’re hiring a highly organized, proactive, and sharp Executive Assistant to support our Chief Strategy Officer at HighKey, a fast-scaling social media consulting company that works with top-tier aesthetic and wellness clinics across North America.
You’ll begin with part-time hours (20/week) but must be available during standard U.S. business hours (9 AM–5 PM CST), as this role is expected to evolve into a full-time strategic support position within the next 90 days.
This isn’t your typical VA gig; this is a high-velocity executive support role designed for someone who can manage dynamic calendars, streamline communication, follow up with high-level contacts, and bring order to chaos.
Responsibilities
1. Calendar & Scheduling
- Own and manage the CSO’s weekly calendar
- Coordinate meetings, internal calls, travel, and high-priority events
- Ensure no double-bookings or conflicts
2. Communication Management
- Draft and send follow-ups, internal updates, and client comms
- Respond to time-sensitive emails
- Maintain strong, professional contact with partners, clients, and team leads
- Communicate directly via phone and email as needed
3. Internal Coordination
- Track tasks, client deliverables, and follow-ups using Basecamp
- Stay on top of key projects and make sure nothing slips through the cracks
- Support internal communication by taking notes, organizing call agendas, and logging action items
4. Account & Client Support
- Help coordinate new client onboarding
- Manage documentation and workflows for new business
- Ensure accurate handoff and communication with internal teams
You’re a Fit If You…
- Are obsessively detail-oriented and process-driven
- Have strong written and verbal communication skills
- Thrive in fast-paced, entrepreneurial environments
- Have experience supporting C-level executives
- Are tech-savvy and can learn tools quickly (Google Workspace, Basecamp, etc.)
- Can handle sensitive information with discretion
- Want to grow with a company that’s scaling fast and doing meaningful work
Bonus Points If You Have Experience With:
- Supporting leaders in digital marketing, agency, or coaching spaces
- Coordinating remote teams and fast-moving projects
- CRM tools and project management systems
Tools We Use:
Google Meet, Google Calendar, Gmail, Google Drive, Basecamp, Loom
Similar Jobs
What We Do
HighKey is a digital PR firm focused on increasing brand image and patient acquisitions for aesthetic clinic owners.
After developing some of the largest brands in the aesthetic industry, we have developed proven strategies to substantially grow your social media presence, feature you in world-renowned publications, and ultimately generate more quality consults for your practice.
Why Work With Us
HighKey is a 1 of 1 service that grows personal brands to an elite level through press, social media and celebrity partnerships.
We make our services very competitive in comparison to if you were to hire an in-house employee.
