Executive Assistant

We are seeking a highly organized, proactive, and Executive Assistant to support the President of Moda Operandi. This individual will serve as a strategic partner and trusted right hand, responsible for managing complex schedules, coordinating internal and external communications, and facilitating day-to-day operations—both professional and personal. The ideal candidate is detail-oriented, exceptionally organized, and able to thrive in a fast-paced, high-touch environment.

What You'll Do:

• Manage an ever-changing calendar, including scheduling all meetings, calls, and appointments. Coordinate and prioritize incoming requests, ensuring the President's time is used efficiently
• Coordinate all travel arrangements (domestic and international), and be available off hours during travel as needed if issues arise
• Prepare briefing materials, agendas, and follow-up notes for meetings
• Liaise with internal teams and external partners on behalf of the President with professionalism and confidentiality
• Assist with the preparation of presentations, reports, and other executive communications
• Attend meetings (as requested) to capture action items and ensure timely follow-through
• Manage Expense Reports
• Provide ad hoc support for personal appointments, engagements and commitments as needed

Who You Are:

• Bachelor’s degree in business administrative or 1-3years related experience. (preferably in a startup space)
• Ability to exercise independent judgement while handling multiple tasks
• Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences 
• Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings
• Proficient in MS Office, Google Workspace, Zoom, Excel
• High degree of initiative, follow-through and organizational skills
• Ability to maintain confidentiality surrounding company materials and information
• An "always-on" approach to work and your availability
• Previous executive level experience

Job Type: Hybrid, working one day a week (Wednesday’s) in our Industry City office

Salary: $50,000 - $66,000k annually + Discretionary Bonus

Benefits:

• Medical, Dental & Vision Insurance Benefits (day1)
• 401(k) with Company Match
• Company Paid Life Insurance Benefit
• Voluntary Supplemental Insurance Benefits (STD, LTD, Accident, Critical Illness)
• Unlimited Paid Time Off (Exempt & FT)
• Tuition Reimbursement 

The above statements describe the general nature of work being performed in this role, they are not an exhaustive list of all responsibilities, duties and skills required. Additional responsibilities may be required from time to time. As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or other protected status.

For details on how we protect your information when you apply, please see our Applicant and Candidate Privacy Policy.

Moda Operandi is an e-commerce platform transforming the way people discover and shop for designer fashion. Through its innovative mix of commerce and content, Moda allows women to shop for what’s new and what’s next in designer fashion from the world’s leading emerging designers and luxury brands. Founded in 2010, Moda Operandi's mission is to make it easy for designers to grow their businesses and consumers to realize their personal style. Today, Moda’s platform carries more than 1,000 brands and designers across fashion, fine jewelry, home and beauty, shipping to customers around the world.

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