Executive Assistant

About Golin: Golin is a global, award-winning public relations agency that helps company create change that matters. Together, we discover powerful human truths that bind us, create with bravery, and collaborate inclusively and obsessively. Golin's 1700 global employees operate across 50+ offices worldwide, allowing us to provide our clients with comprehensive solutions for multi-market, regional and global communications programs. 

Every agency is talking about AI. At Golin, we are using AI to rewrite the rules of PR. We’re even promising to become the first fully AI-integrated agency by 2026. We are committed to upskilling our workforce, democratizing access to tools, and integrating AI into our daily work to maximize the value we deliver to our clients.

We're especially committed to going all in for our people. We challenge our employees to be courageously happy and have empowered them to do so by offering our LifeTime benefits program. LifeTime offers flexible time off, enhanced family care, generous health and wellness benefits, workplace hybrid flexibility, and a monthly LifeTime stipend for the gym or hobbies. 

Our expertise ranges from brand-building and cutting-edge digital content to corporate reputation, healthcare advocacy and measurement. Golin aligns earned-first, data-driven creative with the customer journey through our collaborative G4 Model to deliver maximum impact for clients. Our roster includes many of the largest CPG, retail, food, healthcare technology and consumer service companies in the world. 

Position: Executive Assistant

Essential Skills:

• Intelligent and eager to learn new things.
• Confident and composed under pressure; enthusiastic; highly organized.
• Proactive and able to exercise initiative.
• Excellent coordination and time management skills, with the ability to instill confidence in others.
• Adaptable and forward-thinking.
• Trustworthy, with the ability to handle confidential matters and sensitive information with discretion.
• Credible, strategic, diplomatic, and proactive.
• Flexible to be available occasionally as needed.

Core Responsibilities:

• Arrange complex appointments, meetings, conference calls, and coordinate and confirm accompanying materials.
• Coordinate extensive global travel, providing precise, detailed itineraries, contact lists, and agendas. Arrange visas when necessary. Manage frequent traveler accounts.
• Proactively manage processes that support daily activities, such as background information, reminders, folders, to-do lists, and organizing notes that prompt calendar action.
• Handle occasional personal-related duties.
• Coordinate, manage and implement assigned tasks to ensure deadlines are met.
• Work quickly and efficiently; remain flexible to shifting priorities.
• Create PowerPoint presentations.
• Plan and organize, with the ability to anticipate change and adjust responses accordingly.
• Maintain balance amount multiple priorities while also demonstrating excellent time and project management skill
• Have a global perspective and cultural sensitivity. Ability to work with diverse cultures and multi-generational teams.
• Demonstrate proficient social media skills
• Possess excellent writing, editing and verbal communication skills in order to draft and review correspondence for executive.
• Act as a liaison to internal and external stakeholders; represent the executive and build relationships.

Required Qualifications:

• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Sense of humor, excellent communication, and collaboration skills.
• Experience in managing large or complex projects; comfortable with ambiguity.
• Self-starter with a strong work ethic, professional but approachable.
• Good judgment and discretion to manage confidential matters.
• Essential traits: decisiveness, sensitivity, and credibility. Demonstrates leadership and confidence.
• Advanced computer skills, including Word, Excel, PowerPoint, and Outlook. Familiarity with Keynote and Photoshop is a plus.
• Excellent skills in developing presentations, beyond the basics.
• Adept at technology, including setting up virtual meetings.
• Familiarity with CRM systems and willingness to learn AI-powered tools.

Key Performance Indicators:

• Timely and accurate coordination of appointments, meetings, and travel arrangements.
• Effective management of daily tasks and processes, ensuring deadlines are met.
• High-quality PowerPoint presentations and other materials.
• Successful adaptation to changing priorities and environments.
• Strong relationships with internal and external stakeholders.
• Demonstrated cultural sensitivity and ability to work with diverse teams.

Golin has included the base salary range or hourly rate for this role. Actual compensation offered within the range will depend upon, among other factors: a candidate’s skills, qualifications, and experience; actual ranges for current or former employees in the role; and market considerations.

Salary range:

$85,000 - $100,000

Any request to schedule an interview and any legitimate offer of employment will only come from an authorized representative of Golin. We will never require an applicant to provide sensitive personally identifiable information in order to conduct an interview.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

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