The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
Job Summary
The Aerospace Corporation is seeking an experienced Executive Assistant to provide strategic administrative support to our Chief Operating Officer (COO). This is a high-impact opportunity to be involved in a transformative organization that contributes to the goals of the Company.
As an integral partner to the COO and focal point for the organization, you will provide collaborative administrative support and leadership to ensure effective and efficient operations. You are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the COO organization. You take ownership of processes and procedures, and work closely with leadership, colleagues, and customers across the enterprise to ensure the organization runs smoothly and meets internal and external deliverables.
Work Model
This is a full-time hybrid position located at our Chantilly VA campus offering four days per week onsite, with balance of the week remote, or as business conditions allow.
What You'll Be Doing
- Organize and prioritize critical issues and information for the COO to facilitate efficient and effective decision making
- Execute strategic, proactive, and complex calendaring, scheduling, meeting management, and event planning & coordination
- Arrange travel coordination, logistics, and complex expense reporting
- Manage the coordination of departmental employee support for new-hire on-boarding needs and any equipment needs within the organization
- Manage weekly coordination of organizational timesheet administration to Payroll
- Lead or participate in special projects, track and drive deliverables to completion
- Manage Corporate Administration organizational charts (compile, edit, publish), and reports as needed by COO
- Perform as partner, representative, and point of contact for COO with Board of Trustees interaction, Corporate Officers, all levels of management across the enterprise
- Draft and prepare correspondence, emails, letters, and presentations on behalf of COO
- Develop and improve effective processes across the enterprise that provide superior organization, efficiency, and industry-lead technical best practices
- Collaborate with administration professionals across the Company
- Lead by training and mentoring admins, demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the Company's values
What You Need to be Successful - Executive Assistant to VP or SVP
Minimum Requirements:
- High School Diploma or equivalent
- Five or more years of relevant experience providing administrative support
- Mastery of administrative skills: project management, strategic execution of tasks, organization, superior attention to detail, writing, and proofreading
- Expert-level technological fluency across a wide range of tools and platforms including Microsoft Office applications: Outlook, Word, PowerPoint, Excel, Teams, SharePoint, plus meeting tools including Teams and Zoom
- Mastery of communication and interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making
- Ability to manage sensitive and personnel-related information appropriately
- Ability to work independently and lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
How You Can Stand Out
It would be impressive if you have one or more of these:
- Bachelor's Degree
- TS/SCI Clearance
- Experience working within Concur or other travel-related applications (e.g. Workday, JIRA, Confluence)
- Prior Department of Defense (DoD) or Federally Funded Research and Development Center (FFRDC) environment experience
Leadership Competencies
Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:
- Operate Strategically
- Lead Change
- Engage with Impact
- Foster Innovation
- Deliver Results
Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:
- Comprehensive health care and wellness plans
- Paid holidays, sick time, and vacation
- Standard and alternate work schedules, including telework options
- 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
- Flexible spending accounts
- Variable pay program for exceptional contributions
- Relocation assistance
- Professional growth and development programs to help advance your career
- Education assistance programs
- An inclusive work environment built on teamwork, flexibility, and respect
We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.
Top Skills
What the Team is Saying
What We Do
The space enterprise has been transformed by rapid change and growth. New vehicles for national security space, a more rapid launch cadence, proliferated satellite constellations, the pursuit of interplanetary exploration, and thriving commercial ventures are changing the nature of the space industry. The Aerospace Corporation (Aerospace) is a leading architect for U.S. space programs, shaping efforts to outpace threats to our national security while cultivating the technologies needed to further this new era of space commercialization and exploration.
Aerospace works across the space enterprise in service of the public interest. In addition to supporting the Department of Defense and the Intelligence Community, our customers include NASA, NOAA, numerous federal agencies, and commercial space — all of whom benefit from our deep technical knowledge. We only pursue business related to the space mission and complementary fields, operating as the nation’s trusted partner to solve the toughest challenges and develop reliable and innovative technologies.
Innovation in space occurs when people have the freedom to imagine and do. At Aerospace, we take pride in our readiness to solve some of the most complex challenges in the space enterprise.
Why Work With Us
We are a non-profit corporation chartered by the government to work on the hardest problems in space. We employ technical experts in every discipline of space-related science and engineering who touch every part of the US space program. Come join us as we make an impact bigger than ourselves.
Gallery
The Aerospace Corporation Teams
The Aerospace Corporation Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
