Executive Assistant

Join Energy Recovery and Help Build a Sustainable Future  

At Energy Recovery, we build products that help limit global temperature rise, reduce carbon emissions, provide safe drinking water for millions of people, and bring efficiency and sustainability to a range of industries. Our products help customers avoid approximately 19.7 million metric tons of carbon emissions per year -- equivalent to removing over 4.7 million cars from the road! 

In addition to innovating world-class products that help our customers and the environment, our employees enjoy a diverse, collaborative work culture, as well as extensive company benefits that support the overall wellbeing of our staff. This includes everything from generous health plans and time off, paid family leave, subsidized lunches and company events, and opportunities for charitable giving and volunteering in the community.

Come find out why we’ve been a certified Great Place to Work for 3 years in a row!

What You Can Look Forward To:

Energy Recovery Inc. is looking for a dynamic and highly organized Executive Assistant to support our executive leadership team at our San Leandro headquarters. This full-time, immediate opportunity offers the chance to work closely with the CEO, CFO, and CHRO, playing a vital role in ensuring the smooth operation of daily activities.

As an Executive Assistant, you will serve as a trusted representative for these key executives, bringing a customer-focused approach to all interactions. We are looking for someone proactive and detail-oriented, capable of handling complex situations with professionalism, discretion, and exceptional organizational skills. If you're ready to make a meaningful impact in a fast-paced environment, we'd love to hear from you!

What Will You Do?

• Manage, prioritize, and maintain CEO, CFO, & CHRO calendars, including complex calendaring
• Plan and arrange travel, and create expense reports
• Be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up
• Be responsive to inquiries and requests and effective at managing expectations with a variety of partners
• Develop and maintain positive working relationships with board members, staff, internal departments, and outside parties
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
• Schedule, plan and coordinate Board meetings, team events, meetings, and multi-day offsite events, including organizing logistics, on-site amenities, and activities
• Create, edit, finalize and polish memos, presentations, and other communications often combining input from others.
• Work closely with the Executive Leadership team to help drive projects and associated timelines.
• All other projects and duties as assigned

What You Bring to the Table:

• Bachelor’s Degree or higher in education
• Minimum 8 years progressive corporate experience supporting C-level positions
• Experience in a public company a plus
• Superior organizational, prioritization, time management, multi-tasking and follow-up skills
• Firm understanding of high level business and organizational issues with ability to positively handle interactions all levels of the company
• Energetic, motivated, efficient self-starter and a team player with the ability to work independently
• Strong interpersonal skills and integrity to handle sensitive information to establish and maintain positive working relationships across the organization and external parties
• Ability to work under pressure while maintaining a proactive mindset
• Fully proficient with advanced functions of MS Office Suite, with expert-level working knowledge of PowerPoint
• Experience using Smartsheet and Concur a plus

What's in It for Me?

• Health Insurance: Comprehensive medical, dental, and vision coverage with options for family coverage
• Retirement Plans: 401(k) plan with company matching to help you save for the future
• Paid Time Off: Generous vacation policy, paid sick leave, and paid holidays to ensure a healthy work-life balance
• Wellness Programs: Mental Wellness Support with therapy and coaching in addition to an employee assistance program
• Fitness Perks: Enjoy access to our on-site gym with an on-site trainer, yoga classes and gym reimbursement for remote employees
• Team Events: Regular team-building activities and social events to foster a positive work culture such as; ping-pong tournaments, gratitude lunches, and summer BBQs
• Referral Bonus: Earn up to $1,500 for referring friends
• Flexible Spending Accounts (FSA): Pre-tax savings for medical expenses, commuter, and dependent care, helping you manage out-of-pocket costs
• Tuition Reimbursement: Financial support for continuing education, including courses and degree programs to help you advance your career
• Paid Parental Leave: Generous paid leave for new parents to bond with their children and support family needs

We are an EOE/AA employer committed to workforce diversity.

No recruiters or phone calls.