Executive Assistant

Join us in changing the world!

If you’re an extraordinary executive assistant who loves working with a fun, dynamic team, has an incredible eye for detail, and wants to help build an enduring, impactful organization, we want you on our team!

What you’ll do:

This position will provide administrative support to executives while also managing our office in Boulder. You’ll work side by side with our team as we support clients that are changing the world across industries such as healthcare, private equity, manufacturing, utilities, government, outdoor recreation, and everything in between!

Some specific responsibilities:

• Directly support the Co-CEOs and other senior leaders to make a substantial and valuable impact to the company's mission
• Handle projects of an administrative nature that require extensive confidentiality, discretion, independent judgment, and critical thought
• Manage beverages, snacks, and office supplies
• Manage complex vendor relationships and coordinate necessary facility repair, maintenance, and improvements
• Provide on-site event support (setup, catering orders, etc.) for community events. This includes some early-evening weeknight events 3x-4x/month.
• Perform minor accounting duties
• Assist with presentation preparation, including misc. document prep or design projects
• Run errands and visit clients (primarily in the Boulder/Denver area) 
  

Note: This is an on-site role in our Boulder, Colorado, office and is not eligible for remote work. 

What you’ll bring:

• Ability to work with a team that values extreme attention to detail -- perfectionist at heart
• A growth mindset and a healthy perspective about failure, with a hearty dose of grit
• Comfort and skill in communicating with a variety of sophisticated constituencies and audiences including staff, executives, board members, clients, vendors, and partners
• Collaborative instincts and a sense of humor
• Ability to work in an extremely fast-paced and dynamic environment, including frequent context switching and real-time prioritization of tasks
• Expert skills in Microsoft Word, Google Docs, and PowerPoint (track changes, document formatting, embedded styles and templates, etc.) 
• Strong professional writing, editing, and communication skills
• The ability to multitask and re-prioritize on the fly
• A love for doing something different every day
• A keen eye for detail and incremental improvements
• Extensive experience using instant messaging tools (Slack, Teams) as the primary means of communication
• Your own car, driver's license, valid vehicle registration, and valid car insurance

This role...

• is fast-paced.
  
• involves doing different tasks every day, including tasks you may have never done before.
• is an individual-contributor role.
• requires critical thinking, problem solving, context switching, and creativity.
• receives a lot of feedback, and requires the ability to take and act upon feedback in a professional manner.

This role is NOT...

• focused on managing executives' calendars -- this role does not manage schedules.
• a receptionist role (does not require regular phone answering).
• remote -- work is in person in Boulder, Colorado.
• a 9-5 job. You'll be expected to put in 45-50 hours a week, depending on the week.

Here’s how to know if you’d enjoy being part of Rule4:

Our people are committed to supporting each other and our clients like family. We are resilient AF and know what it’s like to operate together in hard situations. Each day here offers an opportunity to challenge yourself personally and professionally alongside a team that wants to see you succeed. If you’re the kind of person who won’t leave well enough alone, then you’ll feel right at home.

• You value the independence entrepreneurship offers.
• You’re interested in technology and cybersecurity, and want to be part of making the world better through technology!
• You thrive on teams of hard-working, detail-oriented, committed individuals.
• You want to work in beautiful Boulder, Colorado.
• You want exposure to all kinds of industries, technologies, and ideas! Bring all the things!
• You love a challenge and are comfortable solving problems for which there may not be a clear-cut answer.
• You can commit to living by our core values.
• You’re excited to learn and try new things.

Compensation:

• $75,000 - $90,000/year (depending on applicant's credentials and experience)

Benefits:

• Generous PTO and Paid Sick Leave | Health, dental, vision, life insurance | $1,000 annual outdoors pass | Parental leave | 401k matching | Pet Insurance | Sabbatical | Professional development | Dog-friendly office | Charitable match | Paid volunteer time | Cell phone reimbursement | Team retreats | Employee recognition program

Proof of current COVID-19 vaccination status (including booster) is a requirement for employment at Rule4. Seasonal flu vaccinations are also required.

Rule4 embraces diversity and equal opportunity in a serious way. We are committed to building a skulk of foxes that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, military affiliation, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms our commitment to the principles of fair employment and the elimination of all discriminatory practices.