Executive Assistant

The Executive Assistant will provide high-level administrative support to the whole executive management team, ensuring efficient operation and coordination of executive activities. The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities with precision and professionalism.

• Organize and schedule meetings for the management team.
• Prepare and distribute agendas, meeting materials, and minutes.
• Take detailed and accurate meeting notes, ensuring all key points and decisions are documented.
• Register agreements and track action items to ensure follow-up and completion.
• Attend meetings to take clear and concise notes.
• Document key points, decisions, and action items, distributing minutes promptly.
• Monitor and remind the management team of upcoming deadlines and important dates.
• Maintain a comprehensive calendar of key dates and events.
• Manage and organize executives' calendars, prioritizing appointments and rescheduling as necessary.
• Handle incoming correspondence and communications, directing them to the appropriate personnel or responding on behalf of the executives.
• Maintain confidential files and records with a high degree of discretion.
• Assist with special projects and initiatives as directed by the management team.
• Provide research and analysis support to aid in decision-making processes.
• Plan and coordinate travel itineraries, including booking flights, accommodation, transportation, and other travel-related activities.
• Prepare travel expense reports and ensure all travel arrangements comply with company policies.

• At least 2 years of experience as an Executive Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities (in English and in Hungarian).
• Ability to handle confidential information with discretion.
• High level of professionalism and a proactive approach to problem-solving.
  

• Detail-oriented and able to prioritize tasks effectively.
• Strong interpersonal skills and the ability to work collaboratively with different teams.
• Flexible and adaptable to changing priorities and demands.
• Self-motivated and able to work independently with minimal supervision.

• Hybrid-way of working (8 days/month home office)
• Private health insurance (Medicover)
• Daily entry into Life1 Fitness Clubs
• Generous annual training budget supporting your professional development (off-site training, international conferences, e-books)
• We work with global Top500 companies (R&D) and leading academic institutions, giving you a chance to gain insights into these dynamically evolving industries.
• Inspiring working environment - leisure and recreation area, playing corner for children, English lessons, yearly user conference with social programs, innovation days 
• You will be a valued member of a creative and supportive agile team 
• Everyday use of English in a multicultural environment

: Budapest, Váci Greens Office Park