Chemaxon is an industry-leading cheminformatics software company helping early-stage drug discovery and chemistry research for more than 20 years. Our clients are top pharmaceutical companies, innovative biotech startups, and leading academic institutions.
We are agile, innovative and friendly, offering compelling opportunities for frequent collaboration and cross-training with teammates and stakeholders.
We operate internationally, with regional teams based in Budapest (HQ), UK, Boston, San Diego and Basel (Switzerland), along with distributors in the Asia Pacific. We are in an exciting time of organizational and business growth, so now is the perfect time to join our team!
The Executive Assistant will provide high-level administrative support to the whole executive management team, ensuring efficient operation and coordination of executive activities. The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities with precision and professionalism.
- Organize and schedule meetings for the management team.
- Prepare and distribute agendas, meeting materials, and minutes.
- Take detailed and accurate meeting notes, ensuring all key points and decisions are documented.
- Register agreements and track action items to ensure follow-up and completion.
- Attend meetings to take clear and concise notes.
- Document key points, decisions, and action items, distributing minutes promptly.
- Monitor and remind the management team of upcoming deadlines and important dates.
- Maintain a comprehensive calendar of key dates and events.
- Manage and organize executives' calendars, prioritizing appointments and rescheduling as necessary.
- Handle incoming correspondence and communications, directing them to the appropriate personnel or responding on behalf of the executives.
- Maintain confidential files and records with a high degree of discretion.
- Assist with special projects and initiatives as directed by the management team.
- Provide research and analysis support to aid in decision-making processes.
- Plan and coordinate travel itineraries, including booking flights, accommodation, transportation, and other travel-related activities.
- Prepare travel expense reports and ensure all travel arrangements comply with company policies.
- At least 2 years of experience as an Executive Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities (in English and in Hungarian).
- Ability to handle confidential information with discretion.
- High level of professionalism and a proactive approach to problem-solving.
- Detail-oriented and able to prioritize tasks effectively.
- Strong interpersonal skills and the ability to work collaboratively with different teams.
- Flexible and adaptable to changing priorities and demands.
- Self-motivated and able to work independently with minimal supervision.
- Hybrid-way of working (8 days/month home office)
- Private health insurance (Medicover)
- Daily entry into Life1 Fitness Clubs
- Generous annual training budget supporting your professional development (off-site training, international conferences, e-books)
- We work with global Top500 companies (R&D) and leading academic institutions, giving you a chance to gain insights into these dynamically evolving industries.
- Inspiring working environment - leisure and recreation area, playing corner for children, English lessons, yearly user conference with social programs, innovation days
- You will be a valued member of a creative and supportive agile team
- Everyday use of English in a multicultural environment
: Budapest, Váci Greens Office Park
What We Do
So, briefly: who are we?
Chemaxon is a leading cheminformatics company, with headquarters in Budapest, Hungary and offices in the US and Switzerland
And what do we do?
We provide chemical software development platforms mostly for the biotechnology and pharmaceutical industries - but any chemist might find us useful.
Why do our users prefer us?
Because we are known for our rapid and high quality technical support, we develop our tools together with our users (the reason we have good quality software); and because we support academic research and teaching like no one else in the industry!
All right, so exactly what are we good for?
Well, among many other things, you can draw & view chemical structures with Marvin Suite; manage and search your compounds with JChem tools; search your database in Excel or in our Instant JChem interface; perform a variety of calculations and predictions; cluster, screen, fragment or synthesize your compounds virtually and deal with Markush structures.
That's it really in a nutshell. If you are interested, contact us or post a message here.