Executive Assistant

Job Title: Executive Assistant

Employment Type: Full Time, 40 hours/week

Reports to: Chief Strategy Officer & Group Project Manager 

FLSA Status: Exempt 

Who We Are 

LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 20+ events and providing financial education to thousands around the nation, we do just that.

We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company! 

Opportunity

We are seeking an experienced and highly organized high-level Executive Assistant to provide dedicated support to our executive team. The ideal candidate will excel in managing complex schedules, handling confidential information, and serving as a critical point of contact between executives, staff, and external stakeholders. This role requires exceptional communication, organizational skills, and the ability to anticipate the needs of senior leadership. It also provides the opportunity to learn under someone working in excellence in the industry.

Responsibilities 
 
Executive Support: 

• Efficiently manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.

• Act as the primary point of contact between the executive and internal/external parties, and as a liaison between the CSO and internal/external stakeholders.

• Manage and filter emails, calls, and messages, responding on behalf of the executive when appropriate.

• Prepare, edit reports, presentations, and documents for internal and external meetings.

• Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and visas.

• Prepare detailed itineraries and travel packs, ensuring executives have all necessary documents and information.

• Prepare meeting agendas, materials, and presentations for executive team meetings.

• Attend meetings, take minutes, and track action items for follow-up.

• Coordinate and host virtual meetings, webinars, and conference calls.

• Assist in various projects and initiatives, coordinating tasks and deadlines.

• Conduct research and gather information to support executive decision-making.

• Perform general administrative tasks, including filing, document management, and expense tracking.

• Order office supplies and maintain an organized workspace for the executive.

• Cultivate positive relationships with internal and external stakeholders, including clients, partners, and board members.

• Represent the executive in a professional and courteous manner.

Project Management: 

• Assist the CSO in managing strategic projects, including planning, executing, and monitoring progress, and ensuring timely completion. 

• Coordinate cross-functional teams and facilitate communication between departments to ensure alignment with strategic objectives 

• Track project timelines, deliverables, and budgets, and provide regular updates to the CSO and relevant stake holders 

• Identify potential risks and issues in projects and work with CSO to develop mitigation strategies. 

• conduct research and analysis to support strategic initiatives and project planning 

• Assist in the development and implementation of departmental processes and procedures to improve efficiency and effectiveness. 

• Help to support remote strategy team members and contractors. 

Qualifications:

• Bachelor's degree in business administration, Management, or equivalent work experience. Master's degree or relevant certification (PMP) is a plus. 

• Minimum 5 years of experience as an executive assistant supporting C-level executives or senior leadership, preferably in a strategy or consulting environment. 

• Exceptional organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), and project management software (Asana, Trello, MS Project).

• Strong problem-solving and decision-making abilities.

• Ability to work independently, manage priorities, and take initiative. 

• Discretion and integrity when handling confidential information.

• Adaptability and the ability to thrive in a fast-paced environment.

• Professional demeanor and strong interpersonal skills.

• Desire to continue learning, growing, and commit time and energy to learning new skills 

Additional Requirements: 

• Availability to work flexible hours as needed. 

• Ability to travel for business purposes. 

Benefits:

• Health, Dental, Vision, Life, Holiday and Paid Time Off.

• Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.

• High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment.

LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.