About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.co.uk. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
As Executive Assistant, you’ll play a key role in helping the Senior Director, Finance – Allergan Aesthetics, and the wider team work effectively across a dynamic, international business. This is an opportunity to bring your organisation, initiative and judgement to a varied role—coordinating priorities across time zones, supporting leadership activities and helping deliver the meetings, events and projects that bring teams together.
Responsibilities
- Provide confidential administrative support, including preparing and circulating agendas, presentations, organisational charts and other documents.
- Manage complex calendars and meeting invitations, resolving scheduling conflicts and coordinating meetings across multiple time zones. Book meeting rooms as required.
- Coordinate leadership and departmental meetings, including preparing agendas, recording action points and distributing follow-up communications.
- Create and maintain the annual calendar in alignment with international and local country calendars.
- Support the planning and delivery of area events and initiatives, including newsletters, town halls, leadership meetings and team training.
- Coordinate international Finance Directors’ meetings and provide logistics support for country reviews, working with local country teams as needed.
- Plan and manage complex international travel in line with company policies and systems, including flights, accommodation, ground transportation and visa applications. Prepare detailed itineraries and keep calendar information up to date.
- Prepare and submit monthly expense reports.
- Manage general expenses budget, including communications, offsite events and team training. Process related purchase orders and work with Finance and relevant agencies to support accurate tracking.
- Maintain accurate email distribution lists and build effective working relationships across the wider organisation and with external contacts.
- Provide support to other business areas during peak periods or absences.
- Take personal responsibility for working ethically and in compliance with applicable laws, regulations and internal policies, handling interactions with honesty, discretion and integrity.
- Experience as a Administrative Assistant or similar, ideally in a fast-paced, multicultural and large international organisation.
- Experience in the pharmaceutical sector is desirable but not essential.
- Excellent organisational, coordination and communication skills, with strong attention to accuracy and detail.
- Ability to work independently, use initiative and take responsibility within defined limits, while also contributing as a team player.
- Strong interpersonal skills and the ability to communicate effectively with colleagues and senior stakeholders across a multicultural organisation.
- Ability to remain composed and effective under pressure, manage changing priorities and meet tight deadlines.
- High standards of discretion, integrity and ethical conduct.
- Excellent knowledge of Microsoft Office.
- Project management experience, including coordinating events for up to 100 people.
- Ability to travel as required to support meetings and events, primarily within the UK and approximately once a year elsewhere in Europe.
If you’re an experienced Executive Assistant who enjoys anticipating needs, building trusted relationships and making complex work feel seamless, this is a great opportunity to contribute to a collaborative, international team with us. You’ll have the chance to take ownership, make a meaningful difference to how the team operates and support work that contributes.
Additional InformationAbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Skills Required
- Experience as an Administrative Assistant or similar
- Excellent organizational, coordination, and communication skills
- Strong attention to accuracy and detail
- Ability to work independently, use initiative, and take responsibility within defined limits
- Strong interpersonal and stakeholder communication skills in a multicultural organization
- Ability to manage changing priorities, work under pressure, and meet tight deadlines
- High standards of discretion, integrity, and ethical conduct
- Excellent knowledge of Microsoft Office
- Project management experience, including coordinating events for up to 100 people
- Ability to travel as required, primarily within the UK and approximately once a year elsewhere in Europe
- Experience in the pharmaceutical sector
- Experience in a fast-paced, multicultural, large international organization
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — Retirement programs are portrayed as a standout, with a dollar‑for‑dollar 401(k) match up to 6% and an additional annual company contribution based on age and service. Feedback suggests this materially boosts perceived total compensation for many U.S. employees.
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Parental & Family Support — Paid parental and caregiver leave are emphasized, including up to 12 weeks of fully paid parental leave for all parents and 4 weeks of paid caregiver leave in the U.S. Feedback suggests these policies are a meaningful differentiator for employees balancing family needs.
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Leave & Time Off Breadth — Time off is described as extensive, with tiered vacation that scales with tenure, 17 company holidays, and two paid volunteer days in the U.S. Feedback suggests the breadth of leave contributes notably to overall benefits satisfaction.
AbbVie Insights
What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
